Our Board of Directors meets about every 2 months to discuss the business of the Association
and make decisions to continue to maintain and improve our nice neighborhood.
All residents are welcome to attend.
Minutes of all meetings will be posted here so everyone can see
what the Board is doing to keep this one of the best places to live in Cutler Bay.

 

 

Links to Previous Minutes: November 19, 2013 | October 18, 2013 | August 20, 2013 | June 18, 2013 | April 16, 2013 | February 19, 2013
November 22, 2012 | October 18, 2012 | August 15, 2012 | May 17, 2012 | March 15, 2012 | January 19, 2012 |

November 17, 2011 | October 20, 2011 | August 18, 2011 | June 16, 2011 | April 21, 2011 | February 17, 2011 |
September 8, 2010
| August 11, 2010 | June 10, 2010 |April 7, 2010 | February 10, 2010 |
October 7, 2009 |August 12, 2009 | July 8, 2009 | May 20, 2009 | March 25, 2009 |
November 12, 2008 |October 22, 2008 | September 3, 2008 | August 20, 2008 | June 18, 2008 | April 9, 2008 | February 20, 2008 |
November 29, 2007 | October 25, 2007 | August 23, 2007 | June 21, 2007 | April 19, 2007 | July 25, 2006 | June 28, 2006

 

 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOME ASSOCIATION MEETING MINUTES
February 18th, 2014
(not yet approved)
========================================================

Board Members Present:
Sissy De Jesus, President
Gustavo Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:16 p.m.
Vice President Tom Doherty advised he would not be able to attend this meeting but a quorum was established to conduct business.

 

Administrative Items
A Motion to approve the Minutes from the November Meeting was proffered by Sissy. The Motion received a second from Jeff and passed unanimously.

 

Financial Review
The Financial Statement from January was reviewed by the Board. The Association remains fiscally sound. Operations are in accordance with budgeted amounts.

 

Committee Reports

Public Safety:
Jeff reported that since the reopening of Old CutlerRoad and the way it is now designed the amount of traffic on SW 88 Avenue has diminished a great deal. There was discussion of speeding on 206 street. James will inquire if the Speed Radar Trailer can be located just before the curve.

Social Committee:
The committee reported on the planning of the upcoming Cantamar Picnic at Black Point Park. James will secure the shelter and get the flyer ready for the newsletter for distribution.
Jeff will initiate contact with Harvey’s BBQ regarding catering.

Communication Committee:
Totsie continues her fine work on the Website and Email Blasts and posting the updates to the Old Cutler Road Project.
James will send a thank you to the mayor and Manager on behalf of the Board on the fine work done on the Old Cutler Road Project.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.
The Maintenance of all vacant homes continues.

Architecture Committee:
There was no report other than business as usual for the committee.
 
Old Business
The lighting and electric project should be completed in March due to delays in getting the special LED lights.

 

New Business
James will be contacting Bug Busters for the spring Round up of Muscovys.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Sissy made a motion to adjourn at 8:25pm. The motion was seconded by Jeff and approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOME ASSOCIATION MEETING MINUTES
November 19th, 2013
(approved)
========================================================

Board Members Present:
Sissy De Jesus, President
Jeff Grene, Treasurer
Gustavo Hermida Secretary

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:07 p.m.
A quorum was established to conduct business as three Directors were present.

 

Administrative Items
A Motion to approve the Minutes from October 2013 Meeting was proffered by Sissy. The Motion received a second from Jeff and passed unanimously of those present.

 

Financial Review
The Financial Statement from September was reviewed by the Board.

 

Committee Reports

Social Committee:
The Social Committee reported on the smashing successful Halloween Event.
It was determined after discussion with the crowd that the Turkey Raffle and Santa Visit would take place after the previous thoughts of canceling..

Communications Committee:
The Communications committee continues to get the word out to our neighbors.

Architecture Committee:
The committee and Manager reviewed the request by an owner to erect a taller fence or add landscaping to prevent trespassers from entering into his property at the end of 88 Ave. where the dead end meets with the back of the shopping center.


Old Business
Three proposals were presented for the 87 Ave. Main Entrance Electric and Lighting installation. A motion to approve the proposal from Langer Electric was proffered by Jeff. The motion received a second from Gus and passed unanimously of those present.

 

Manager's Report
James reported on the status on those homes that are delinquent and will follow up with the attorney for recommendations.


New Business
Sissy and Maggie discussed the possibility of installing camera systems in the neighborhood and the preliminary cost of such a project.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Sissy made a motion to adjourn at 8:11pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
October 18th, 2013
(approved)
========================================================

 

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Jeff Grene, Treasurer
Gustavo Hermida Secretary
Maggie Hurtado Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:07 p.m.
A quorum was established to conduct business as all Directors were present.

 

Administrative Items
A Motion to approve the Minutes from August 2013 Meeting was proffered by Tom. The Motion received a second from Sissy and passed unanimously.

 

Financial Review
The Financial Statement from September was reviewed by the Board. Tom suggested that the attorney provide some guidance on those accounts that are past due for a long time. James will request that Mr. Brough provide some clarification and direction on those delinquent accounts.

 

Committee Reports

Social Committee:
The Social Committee held a workshop on the Halloween Event.

Communication Committee:
The Communications committee continues to get the word out to our neighbors.

Architecture Committee:
The committee and Manager reviewed the intent and process of the newly adopted fence paint colors. It was made clearer that those fences that were in poor or deteriorated condition would be required to clean, repair or replace and paint if needed.
Those that have currently painted or stained fences will be allowed to remain until such time as they need to repainted or replaced, etc.

 

Old Business
Two proposals were presented for the 87th Avenue main entrance electric and lighting installation. Management will contact additional companies to get an additional proposal.

 

Managers Report
James reported on the status of the home at 8851 SW 204 Lane and will follow up with the attorney.

 

New Business
Sissy and Maggie discussed the possibility of installing camera systems in the neighborhood. A further presentation will be provided at an upcoming meeting.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Sissy made a motion to adjourn at 8:11pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
ANNUAL AND BOARD MEETING MINUTES
August 20th, 2013
(approved)
========================================================


ANNUAL MEETING

The meeting was called to order at 7:10pm. There was not a quorum present to conduct the annual meeting.
The Board shall remain the same for the coming year.


BOARD MEETING

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Jeff Grene, Treasurer
Maggie Hurtado, Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:15 p.m.
A quorum was established to conduct business as three Directors were present.

 

Guests and Vendors
Tania Lapica from Miami Dade County Public Works Special Taxing District was present to review what options for closing some of the entrances and having Gates and Guardhouses. It was determined that the cost of the project would be quite expensive and require a large special assessment. The Board thanked Mrs. Lapica for her attendance and the information provided.
Speed Bumps were discussed and it will require approval from the fire department as a first step.

 

Minutes
A Motion to approve the Minutes from June 2013 Meeting was proffered by Sissy. The Motion received a second from Tom and passed unanimously.

 

Financial Review
The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound. .
A motion to transfer $2,500 to the reserve account was made by Sissy. The motion received a second from Jeff and passed unanimously of those present.

 

Committee Reports
Social Committee:

The Social Committee shall be planning the Halloween Festivities and the Manager shall assist.

Communication Committee:
The Website continues to be updated and is a valued tool for communications.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.

Architecture Committee:
The Board discussed those owners that had painted their fences with other colors than the recently adopted “Hidden Valley” color.
Rear additions to homes were discussed by the Board.

 

Old Business
It was determined that although the Solar lights were a good idea that insead of paying for replacements the Board would rather have electricity at the entrance as this would allow for better lighting of the signs and entrance and allow the Royal Palms to be lighted for the holidays.

 

New Business
a motion to transfer $2,500 from operating to the reserve account was proffered by Sissy.
The motion received a second from Jeff and passed unanimously of those present.

 

Homeowners Forum
The Board entertained questions from the audience. An owner from the corner of the community on 89 avenue which borders the shopping center and McDonald’s was present to ask for assistance with the wall falling down. The Manager will address the Town on the matter.

 

Adjournment
Sissy made a motion to adjourn at 8:10pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
June 18th, 2013
(updated and approved)
========================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Jeff Grene, Treasurer

Also Present:
James Popadak, of T & G Management Services, Inc.

 

 Call to Order: Mrs. De Jesus called the Meeting to order at 7:07 p.m.
A quorum was established to conduct business as three Directors were present.

 

Guests and Vendors
Mr. Rafael Casals, Town Manager, and Alfredo Quintero, Public Works Director of the Town of Cutler Bay, were present to provide information and updates as to the Town's progress. Mr. Casals provided an overview of the Old Cutler Road improvement project and the new Publix shopping center which was recently approved by the Town Council. The Board and owners present engaged in a question and answer session after the presentation.

 

Administrative Items
A Motion to approve the Minutes from April 2013 Meeting was proffered by Sissy. The Motion received a second from Jeff and passed unanimously.

 

Financial Review
The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound.

 

Committee Reports
Social Committee:

The Social Committee shall be awaiting the results of the Miami Dolphins group ticket offer to gauge interest of the owners in attending a game in November.

Communication Committee:
The Communications committee will be posting the newly adopted fence paint colors for the community on the website.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.
Management presented a list of longstanding Fines for violations and asked the Board if they would like to send them to the attorney for further action.
Jeff made a motion to forward all those on the list to the Attorney. The motion received a second from Sissy and passed unanimously of those present.

Architecture Committee:
The committee and Manager presented the fence color choice of the solid wood color Stain “Hidden Valley” by Benjamin Moore. A motion to adopt the color as the official color for fences in Cantamar was proffered by Tom. The motion received a second from Jeff and passed unanimously of those present. All owners will be required to paint as needed to maintain and improve the aesthetics of the community.

 

Old Business
A motion to approve the quote from Steve’s Tree Service for the swale tree trimming was made by Tom. The motion received a second from Sissy and passed unanimously of those present.
A motion to approve the quote from Pro Max to Pressure Wash the common area sidewalks was made by Tom. The motion was seconded by Sissy and passed unanimously of those present.

 

New Business
A motion to transfer $2,500 from operating to the reserve account was proffered by Sissy.
The motion received a second from Jeff and passed unanimously of those present.

 

 Homeowners Forum
The Board entertained questions from the audience. An owner from the corner of the community on 89 avenue which borders the shopping center and McDonald’s was present to inquire if the Board would approve him to do a fence extension to block persons from entering his property. The Board and Manager suggested he check his site plan for where his property lines are and management will check with the shopping center management on whose wall is currently constructed there.

 

Adjournment
Sissy made a motion to adjourn at 8:00pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
April 16th, 2013
(approved)
========================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Gustavo Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.
A quorum was established to conduct business as all Directors were present.

 

Administrative Items
A Motion to approve the Minutes from February 2013 Meeting was proffered by Gustavo. The Motion received a second from Maggie and passed unanimously.

 

Financial Review
The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound.

 

Committee Reports

Public Safety:
The off duty Police Patrol was enhanced to deter crime and trespassers, and seems to have had the desired effect.

Social Committee:
The Miami Heat Game was a great success as more than 45 persons attended and all seem to enjoy the evening. James thanked the Khadoos for their valuable assistance. Rodney suggested that maybe we could try a Marlins game and James will follow up.

Communication Committee:
Totsie continues her fine work on the Website and Email Blasts and posting the updates to the Old Cutler Road Project.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.
The Maintenance of all vacant homes continues. The Homeowner from 8804 SW 206 Street was present to discuss his Violation with the committee.

Architecture Committee:
There was an owner present to discuss their application which was denied for a fence and other modifications at 8732 SW 204 Lane. The Board and Committee Members agreed to go do an onsite inspection with the owner immediately following the meeting.

Old Business
The Board discussed the possibility of closing the entrances along 204 Street that lead to a lot of pedestrian and vehicular traffic through the Neighborhood. James will reach out to the Town officials again on this to see if anything can be done.

 

New Business
The Board discussed the status of upcoming projects and events and also increasing the funding of the reserves.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Jeff made a motion to adjourn at 7:45pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
February 19th, 2013
(approved)
========================================================

Board Members Present:
Sissy De Jesus, President
Gustavo Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:05 p.m.
Vice President Tom Doherty advised he would not be able to attend this meeting but a quorum was established to conduct business.

 

Administrative Items
A Motion to approve the Minutes from November 2012 Meeting was proffered by Gustavo. The Motion received a second from Maggie and passed unanimously.

 

Financial Review
The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound.

 

Committee Reports

Public Safety:
The Board discussed the possibility of closing the entrances along 204 Street that lead to a lot of pedestrian and vehicular traffic through the Neighborhood. James will reach out to the Town officials again on this to see if anything can be done..

Social Committee:
Mr. and Mrs. Khadoo have taken an active role in chairing the committee. They and the Manager delivered the Turkeys to the raffle winners and helped in selecting the winners for the holiday decorations. The Next event will be the Miami Heat Game which James is working on getting an adequate response from the community to ensure participation.
James thanked the Khadoos for their valuable assistance.

Communication Committee:
Totsie continues her fine work on the Website and Email Blasts, and posting the updates to the Old Cutler Road Project.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.
The Maintenance of all vacant homes continues.

Architecture Committee:
There was no report other than business as usual for the committee.
 
Old Business
There was no old business to discuss at this time.

 

New Business
Gustavo informed the Board about a company that recently advised him about the Association and Cutler Bay being in a “Green Corridor” and the possibilities of converting homes off FPL and to Solar Power.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Jeff made a motion to adjourn at 7:50pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
November 22nd, 2012
(approved)
===============================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Gustavo Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

 

Administrative Items
 A Motion to approve the Minutes from October 2012 Meeting was proffered by Jeff. The Motion received a second from Gus and passed unanimously.
Sissy made a motion to appoint Mr. and Mrs. Khadoo to the Social Committee without objection so ordered.

Financial Review
The 2013 Budget was presented for review. After all questions were answered, a motion to adopt the 2013 Budget at the amount of $40 per Home per month was proffered by Jeff. The motion received a second from Maggie and passed unanimously of those present.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Jeff made a motion to adjourn at 7:40pm. The motion was approved unanimously.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
October 18th, 2012
(approved)
===============================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Jeff Grene, Treasurer
Maggie Hurtado, Director

Also Present:
James Popadak, of T & G Management Services, Inc.
Rafael Casals Interim Town of Cutler Bay Manager, Lieutenant Gadyaces Serralta of Miami Dade County/Cutler Bay Police department and representatives from the engineering and construction firm working on the Old Cutler Roadway Improvement Project.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:31 p.m.
Four Directors were present and a quorum established to conduct business.

 

Guests
• Rafael Casals reviewed several items regarding the community and the Town of Cutler Bay. Mr. Casals thanked those Board and
Community Members for attending the last Town Meeting in October.
• Maria Porrata from the firm reconstructing Old Cutler Road presented the updates to those present.
• Questions regarding the project and certain parcels were asked of both Maria and Rafael.
• Gadyaces provided an overview of the Cutler Bay Police law enforcement efforts over the past two months.

 

Committee Reports

Social Committee:
The Halloween event is in the final stages of planning and execution.
As Claudia Grene will not be able to continue to serve as Chair of the committee Sissy made a motion to appoint Rosie as chair. The Motion received
a second from Maggie and passed unanimously of those present.

Communication Committee:
Totsie continues her fine work on the Website and Email Blasts.
The Newsletter will be distributed prior to the Halloween event and contain an advisory to clean sidewalks and driveway aprons.

Violations Committee:
Inspections will be performed and courtesy notices sent in November if the owners do not clean the Sidewalks/Driveways. Tom suggested the notice contain a warning against owners using harsh chemicals.

Architecture Committee:
There were no recommendations for this meeting.
 
Old Business
• The Landscape replacement at the main entrance on SW 87 Court and 205 Lane has been completed.
There was an electric cable which was struck by the landscaper and he will be responsible for the repairs.
• The entrance signs are on order and should be installed by Thanksgiving.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Tom made a motion to adjourn at 9:05pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
August 15, 2012
(approved)
===============================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Gus Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mrs. De Jesus called the Meeting to order at 7:31 p.m.
All Directors were present and a quorum established to conduct business.

 

Administrative Items
The Board of Directors officers shall remain the same as they were for the previous administration.
A Motion to approve the Minutes from May 2012 Meeting was proffered by Sissy. The Motion received a second from Jeff and passed unanimously.
Financial Review
The Financial Statement from July was reviewed by the Board. The Community remains fiscally sound. The cost of the Off Duty Police Patrol has not caused any detriment to the bank balance, and future projects may be entertained.

 

Committee Reports
Social Committee:

The Next event will be the Halloween Night Event. Claudia announced she needed to step down as chair of the Social committee as her schedule is too hectic at this time. The search for a Chair for the committee will be announced on the Web.

Communication Committee:
Totsie continues her fine work on the Website and Email Blasts.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters. A motion to send the five accounts recommended by management to the attorney was made by Tom. The Motion received a second from Maggie and passed unanimously of those present
The Maintenance of all vacant homes continues.

Architecture Committee:
The issue of Car Covers was discussed and recommended for approval by the ARC Chair. The Board suggested that no further action or consideration would be taken at this time.
 

Old Business

• The Landscape replacement at the main entrance on SW 87 Court and 205 Street was discussed. The materials and design were discussed. Mrs. Grene advised she was not in favor of using the trinettes. James explained it would just be along the back side as a singular line. A motion to approve up to $7,000 to get the work done was proffered by Sissy. The motion received a second from Gus and passed unanimously of those present. James will send three proposals as soon as they are received for final consideration.

• The Curbing modification on 208 Street was placed on hold to see if the town would be willing to assist as the cost is prohibitive.

 

New Business
The President suggested that Management address the cleaning of fences and sidewalks through the violations enforcement as was done last year.

 

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Tom made a motion to adjourn at 8:35 pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
May 17, 2012
(approved)
===============================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Gus Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

Also Present:
James Popadak, of T & G Management Services, Inc.
 
Call to Order: Mrs. De Jesus called the Meeting to order at 7:11 p.m.
All Directors were present and a quorum established to conduct business.

 

Administrative Items
A Motion to approve the Minutes from March 2012 Meeting was proffered by Sissy. The Motion received a second from Jeff and passed unanimously.

Financial Review
The Financial Statement from April was reviewed by the Board. The Community remains fiscally sound. The cost of the Off Duty Police Patrol has not caused any detriment to the bank balance, and future projects may be entertained.

 

Committee Reports
Social Committee:

The events calendar has been posted online and James will include in the upcoming newsletter.

Communication Committee:
The Board was presented a newsletter for review and additional information to be distributed in June.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.
The Maintenance of all vacant homes continues.
There is a black truck in a driveway on 208 Street backed in with a flat tire.

Architecture Committee:
The issue of Car Covers was discussed and recommended for approval by the ARC Chair. The Board suggested the ARC Committee provide
Guidelines for the covers.
 
Old Business
Tom recommended that Richwood reduce the Irrigation frequency now that summer has arrived.
Mike Finn discussed the maintenance of the Foreclosure properties in the community and other projects he would like to do.
He asked if the Board would like to tour the property once a month to review the conditions of the homes and lots.
The Board said that the Manager would take care of these inspections.

 

New Business
The President suggested that the Community check into the Modification of the solid Curb Island on SW 208 street to have the same
“Coral Gables” look as the roadway and sidewalks on the Old Cutler Road Improvements.
 
Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Tom made a motion to adjourn at 8:14pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
March 15, 2012
(approved)
===============================================================

 

Board Members Present:
Tom Doherty, Vice President
Gus Hermida, Secretary
Maggie Hurtado, Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.

 

Call to Order: Mr. Doherty called the Meeting to order at 7:12 p.m.
Three Directors were present and a quorum established to conduct business.

 

Guests
The Town of Cutler Bay Public Works Director and the engineering and construction supervisors for the Old Cutler Road Improvements were present to advise the Board and Homeowners of the progress being made. They showed the construction plan and the beautification this will bring to this corridor. They provided the time line for each phase of the project and they will send us updates on the road closures and progress.

Town Council Member Sue Loyzelle was also present and provided news about the town and upcoming issues and events.

 

Administrative Items
A Motion to approve the Minutes from January 2012 Meeting was proffered by Tom. The Motion received a second from Maggie and passed unanimously. The Board discussed reconfirming the committees of the Association so that the good works and service they have provided over past years can continue.

Financial Review
The Financial Statement from February was reviewed by the Board. The Community remains fiscally sound.
The Board then reviewed the report from the Association’s Attorney.

 

Committee Reports

Social Committee:
The Board and Management discussed the upcoming social events and the schedule was distributed with the tote bags to each owner and is also now on the website.

Communication Committee:
The image enhancement project has begun to take effect and the continuing efforts to improve the Cantamar Profile are underway.

Violations Committee:
The Violations committee did not meet last month in February.
Inspections continue and citations issued.

Architecture Committee:
The Committee continues to review and research the applications submitted.

 

Old Business
The off-duty police schedule to patrol in the neighborhood has been established for April and we have received the permanent permit so they will be billing from now on instead of having to pay up front.

 

New Business
The Manager discussed the replacement of the large oak tree at the main entrance. The Landscape Contractor has agreed to charge only for the tree and not any installation fee as the previous tree was out of warranty but they wanted to assist the community. 

 

Homeowners Forum
A homeowner who lives on SW 88 Avenue was present to discuss the $1000 fines she had received for a violation. After discussion and consideration of the facts, Tom made a motion to waive the fines. Maggie seconded the motion and it carried unanimously of those present.


Adjournment
Tom made a motion to adjourn at 8:45pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
January 19, 2012
(approved)

===============================================================


Board Members Present:
Silly De Jesus, President
Tom Doherty, Vice President
Gus Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

 

Also Present:
James Popadak, of T & G Management Services, Inc.
 
Call to Order: Mrs. De Jesus called the Meeting to order at 7:07 p.m.
All Directors were present and a quorum established to conduct business.

 

Administrative Items

Minutes:
A Motion to approve the Minutes from November 2011 Meeting was proffered by Tom. The Motion received a second from Jeff and passed unanimously.
Financial Review:
The Financial Statement from December was reviewed by the Board. The Community remains fiscally sound.
The Board reviewed the report from the Associations Attorney and a motion to move forward on all accounts as recommended and to include one additional account was made by Jeff. The motion received a second from Tom and passed unanimously of those present.

 

Committee Reports

Social Committee:
The Board and Management discussed the upcoming social events and a schedule will be established soon for posting on the Website and spring newsletter.

Communication Committee:
The Board talked about the image enhancement project and the continuing efforts to improve the Cantamar Profile.

Violations Committee:
Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.
The Maintenance of all vacant homes continues.
There is a black car in a driveway on 206 Street with no tag and a broken window.
The Manager will be doing a full inspection of the community.

Architecture Committee:
The issue of temporary storage and PODS was discussed; management will send the appropriate notices to the violator.
The Holiday Lights were removed from the entrance.
 
Old Business
Tom recommended that Management contact Richwood, the landscape company, to inquire if they would treat Homeowners' White Fly-affected hedges and trees at a discounted rate when they are out to treat the Associations hedges. James will do so and draft a flyer for them to post, if they agree.
The off-duty police schedule to patrol in the neighborhood has been established for February and payment rendered.

 

New Business
The Manager discussed the efforts that will soon be taken to improve the condition of the large oak tree at the main entrance.
 
Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Tom made a motion to adjourn at 8:23pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
November 17, 2011
(approved)
===============================================================


Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Gus Hermida, Secretary
Jeff Grene, Treasurer

 

Also Present:
James Popadak, of T & G Management Services, Inc.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:15 p.m.
A quorum of the Board was present to conduct business.

 

Administrative Items
Minutes:
A Motion to approve the Minutes from the October 2011 Meeting was proffered by Gus. The Motion received a second from Tom and passed unanimously.
Financial Review:
The Financial Statements from October were reviewed by the Board. The Board reviewed the revised Budget which includes a $4.00/month increase to help cover the cost of the Police Patrol. A motion to approve the adoption of the 2012 Budget was made by Tom. The Motion received a second from Jeff and passed unanimously of those present. James will be emailing the final budget to the Board by the beginning of December.

 

Committee Reports

Social Committee:
• The Board and Management discussed the upcoming social events including the Santa Visit. Maxine stated that previously at the events the Association collected toys for the Police drive project. She also stated that waivers and wristbands should be used. The Board will be installing holiday lights at the main entrance on Saturday, December 3rd starting at 3:00pm.

Communication Committee:
• The Board talked about the image enhancement project and the draft presented by Totsie.

Violations Committee:
• Fines have been assessed by the committee and the attorney will be handling the non-compliance matters.
• Maintenance of all vacant homes continues.

Architecture Committee:
• No new items to discuss at this meeting.

Old Business
• The signs for each entrance which say this area under surveillance and patrol have been mounted.
• The off-duty police to patrol in the neighborhood has major support from the community. Therefore the Board shall continue this effort into the coming year.

 

New Business
The Board discussed adding entrance signs at all points of entry like the signs on SW 208 Street. James advised the Board that the cost of these signs is about $1,400 each, and we would look towards the end of 2012 to install.

Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Tom made a motion to adjourn at 8:43pm. The motion was approved unanimously.

Respectfully submitted by James J Popadak, Manager


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
October 20, 2011
(approved)

===============================================================

Board Members Present:
Maggie Hurtado, Director
Tom Doherty, Vice President
Gus Hermida, Secretary

 
Also Present:
James Popadak, of T & G Management Services, Inc.

Sign in started at 7:00 p.m.
 
Call to Order: Tom called the Meeting to order at 7:15 p.m.
There was a quorum of the Board to conduct business as enough directors were present

 

Administrative Items
A Motion to approve the Minutes from the June 2011 and August 2011 meetings was proffered by Tom. The Motion received a second from Gus, and passed unanimously.


Financial Review
The Financial Statements from August and September were reviewed by the Board. James will be emailing a draft of the budget to the Board by the beginning of November.

 

Committee Reports

Social Committee:
• The Board and Management discussed several suggestions for added pleasure for the Home Owners as to events that could be planned. The Halloween Event is just a couple of weeks away and James is working with Claudia Grene on the setup.

Communication Committee:
• The Board and Committee are in the process of upgrading the website.

• James will be distributing a newsletter door-to-door prior to the Halloween event.

Violations Committee:
• Fines have been assessed by the committee.
• The Blue Pool visible from the entrance is now gone.
• The maintenance of any abandoned properties are being addressed

Architectural Control Committee:
• No new items to discuss at this meeting.
 
Old Business
• The purchase of signs for each entrance which say this area under surveillance and patrol is done and they will be mounted in the coming weeks.
• The off-duty police to patrol in the neighborhood is having the desired effect.

 

New Business
Community opinion of the off-duty patrol was discussed, with a decision to poll the community to gauge their interest in budgeting to continue the patrol for 2012.
 
Homeowners Forum
The Board entertained questions from the audience.

 

Adjournment
Gus made a motion to adjourn at 8:43pm. The motion was approved unanimously.

 

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC
ANNUAL & BOARD MEETING MINUTES
August 18, 2011
(approved)

===============================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty, Vice President
Gus Hermida, Secretary
Jeff Grene, Treasurer
Maggie Hurtado, Director

 

Also Present:

James Popadak, of T & G Management Services, Inc.

 

Annual Meeting

The President called the meeting to order and inquired from the manager if a quorum had been achieved either to hold the Annual Meeting or the election of the Board of Directors.
A quorum was not achieved as less than twenty percent of the membership were present, either in person or by proxy.
There were no new owners in good standing that submitted for the opportunity to serve on the Board.
A nomination to reappoint the 2011 Board to serve for the 2012 term was proffered by Pam Lucken. The Board agreed to the nomination and the nominations were unanimously approved by all those present.

Board of Directors Meeting

The meeting was called to order at 7:25pm and all Directors were present.

Nomination of Officers
The Board decided that the officers shall remain the same as they were in 2011:
President- Sissy De Jesus
Vice President- Tom Doherty
Secretary- Gustavo Hermida
Treasurer- Jeff Grene
Director- Maggie Hurtado

 

RFP's and Proposals
The Board reviewed the Image Enhancement Proposal for the community as delivered by Tatiana Walton. Gus stated that the other companies he had contacted for a similar proposal were outside the affordability and really did not know the community or area near as well as Totsie as a former resident and website designer /publicist. A motion to approve the proposal with a total cost of $1,555.00 was made by Jeff. The Motion received a second from Gus and passed unanimously.
The Tree Trimming Proposals were reviewed by the Board and those present. Mike Finn addressed the Board on how he was impressed with the work of Stephen Moring’s Tree Service. Turf management had performed the trimming last year. Due to the fact the proposal from Moring’s was the lowest at $6,760.00 Tom made a motion to approve them to do the trimming. Gus seconded the motion and it passed with one vote against by Sissy. Sissy stated she voted against the motion because she thought that Turf Management did a good job the last two years.
The Board asked the Manager to see if we could get Proposals for Holiday Lighting at the main entrance.


Tom indicated that some of the lights at the entrance were out and Mike was asked to check the bulbs etc.


A motion to adjourn was made by Sissy. The motion received a second from Tom and the meeting was adjourned at 8:37pm.

 

Respectfully submitted by James J Popadak CAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
June16, 2011
(approved)

===============================================================

Board Members Present:
Maggie Hurtado, Director
Sissy De Jesus, President
Tom Doherty, Vice President
Gus Hermida, Secretary
Jeff Grene, Treasurer

 

Also Present:

James Popadak, of T & G Management Services, Inc.


Sign in started at 7:00 p.m.

 

Call to Order: Sissy De Jesus called the Meeting to order at 7:15 p.m.
There was a quorum of the Board to conduct business as all directors were present


Administrative Items
• A Motion to approve the Minutes from April 2011 Meeting was proffered by Tom. The Motion received a second from Gus and passed unanimously.
Financial Review
• The Financial Statement s from April and May were reviewed by the Board. Although the line for delinquent fees has been reduced over the past several months, the overall collectable is rather high and bears monitoring. The Association is in good financial shape despite the receivables.


Committee Reports

Social Committee:
• The Board and Management discussed several suggestions for added pleasure for the Home Owners as to events that could be planned. The Halloween, end-of-year kids events, and attending a sporting event such as the Miami Hurricanes Homecoming Football Game in November were discussed. A schedule of events will be established and posted on the Web and delivered by newsletter by mid-July. Also a welcome package for new owners and renters was discussed. The Board discussed placing US Flags at each home for the Fourth of July and will be doing so July 3rd in the evening.
Communication Committee:
• The Board would like to commend Pam Lucken for continuing to work with Totsie in updating the Website. As information becomes available, James will forward it to Pam and Totsie.
Violations Committee:
• We have had some trouble achieving quorums lately. A new volunteer stated she would be willing to help.
• The Blue Pool visible from the entrance was discussed.
• The Maintenance of any abandoned properties was addressed and will be a priority going forward.

Architecture Committee:
• No new items to discuss at this meeting.

 

Old Business
• The Legal opinion on security cameras being installed on common areas was discussed. Maggie presented a cost estimate of her findings as was assigned by the Board. Both the legal opinion and the prohibitive cost of such a project led to the Board's dismissal of this possibility.
• James presented his calculations and a schedule for off-duty police to patrol the neighborhood during the day. A motion to approve expending up to $14,000 on the off-duty patrol was made by Maggie. The Motion received a second from Jeff and passed unanimously.
• The 208 Street Project will commence and be completed by the end of June.


New Business
Discussion of community image and presentation was initiated by the President. After discussion, it was determined that professionals in the marketing and promotions industry should be contacted to obtain ideas and quotes. Gus and Maggie will assist Management with this endeavor.

 

Homeowners Forum
The Board entertained questions from the audience.


Adjournment
Gus made a motion to adjourn at 8:43pm. The motion was approved unanimously.


Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORSN MEETING MINUTES
April 21, 2011
(approved)

===============================================================

Board Members Present:
Sissy De Jesus, President
Tom Doherty; Vice President
Gus Hermida, Secretary


Also Present:
James Popadak, of T & G Management Services, Inc.


Sign in started at 7:00 p.m.

 

Call to Order: Sissy De Jesus called the Meeting to order at 7:15 p.m.
There was a quorum of the Board to conduct business


Administrative Items
There were no minutes to be approved as there was no quorum at the February Meeting.


Financial Review
The accounts receivable have been receding and the revenue in the associations bank accounts has been rising and the association is financially sound.


Committee Reports

Social Committee: Claudia Green has taken the helm of the social committee and will advise the Board as to the next event.
Communication Committee: The Board would like to commend Pam Lucken for her efforts to taking the helm of the committee
and keeping things current.
Violations Committee: We have had some trouble achieving quorums lately. A new volunteer stated she would be willing to help.
• The flood light near the 92nd Avenue entrance was discussed and Management is addressing it.
• Tom discussed the need to stay on top of the lawns and maintenance of the vacant homes.
Architecture Committee: The BBQ landscape screening was discussed and Management will follow up.

 

New Items

  • • Sissy discussed the couple of meetings that she and the manager had with the towns public works department and the Cutler Bay Police. The discussions had to do with public safety, trespassers, gates and what deterrents to crime were suggested.
  • • A motion for the Manager to seek: 1) legal opinion as to the use of cameras on the property 2) cost analysis of a camera system which would cover the majority of the community 3) the cost of an off duty police officer to patrol during the day when most adults are at work and when school lets out was made by Sissy De Jesus. The Motion received a second from Tom Doherty and passed unanimously of those present.
    • As two Board Members have stated that they can not continue due to circumstances in their lives and work schedule, a nomination to appoint Jeffrey Grene and Maggie Hurtado to the Board was made by Tom. The motion was seconded by Sissy and passed unanimously. Management will obtain the confirmation of the two departing members in writing.


Miscellaneous
A homeowner was present to ask the Board about the Muscovy Duck collection that was occurring in the neighborhood. The Board explained the reasons for the action being taken. [Click here for info on Muscovy Ducks.]


Gus made a motion to adjourn at 8:25pm. The motion was approved unanimously.


Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING NOTES
February 17, 2011
(No Quorum)
===============================================================

Board Members Present:
Tom Doherty, Director
Sissy De Jesus, Secretary.

Also Present:
James Popadak,T & G Management Services, Inc.

Sign in started at: 7:00 p.m.

Call to Order: James Popadak stated at 7:30 p.m. not enough Board members were present for a quorum. Consequently, no binding decisions would be made and the meeting would serve as a vehicle to disseminate information.

James reported that the Cantamar HOA is one of the strongest financially of all of the properties that T&G manages. There are funds enough to operate and do the extra projects to make the community even better. The collectibles are lower as a percentage than most Neighborhoods. Tom reported that the attorney is working on the collectibles seeking payment.


The board members present reviewed proposals for (i) planting bougainvillea in the 208th Street medians; and (ii) a new sign at the 92nd Street entrance. The sign must closely resemble the signs at the main entrance; new drawings are being requested because neither the board nor the homeowners present thought there was much resemblance.

Plans for a new HOA committee are being finalized--the Public Safety and Emergency Action Committee. Committee members will serve as watchdogs and be the contact people during and after emergencies (e.g., hurricanes). Details are forthcoming.


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES,
September 8, 2010
(approved)

===============================================================

SPECIAL MEETING

The quorum call was declared at 7:37pm.


There not being the required amount of persons present including by proxy, the Board rescheduled the meeting for Wednesday, October 20, 2010.

 


BOARD OF DIRECTORS MEETING

The meeting was called to order at 7:45pm.


The Board members present were Sissy De Jesus, Gus Hermida and Tom Doherty.

 

A motion to approve the minutes from the August 11, 2010 meeting was made by Sissy. The Motion received a second from Tom and passed.

 

The Manager reported that even though the association has done the major project at the 87th Avenue entrance, the association still has sufficient funds to operate and do all the things needed to improve the community.

 

A motion to send final letters and re-landscape (not to exceed $500.00 per home) to those longstanding homes which have been an eyesore and blight upon the community for more than a year was made by Tom. The Motion received a second from Gus and passed unanimously of those present.

 

The Board discussed the lighting of the 87th street entrance and the possibility of an entrance sign at 92nd Ave. The manager will contact vendors for these projects.

 

The Board entertained questions on the proposed change to the documents, the entrance landscaping and 208 Street Project.

 

A motion to adjourn was made by Tom at 8:45pm. The motion carried unanimously of those present.

 

Respectfully Submitted,

James J Popadak


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES,
August 11, 2010
(approved)

===============================================================

SPECIAL MEETING

The quorum call was declared at 7:25pm.


There not being the required amount of persons present including by proxy, the Board rescheduled the meeting for Wednesday, September 8, 2010.


ANNUAL MEETING

The quorum call was declared at 7:35pm.


There was no quorum either in person or by proxy to hold the annual meeting. In addition, there were no respondents that submitted candidate forms. Therefore the current board will continue to serve.


BOARD OF DIRECTORS MEETING

The meeting was called to order at 7:45pm


The Board members present were Rocio Estavillo, Sissy De Jesus, Adrian Lopez and Tom Doherty.


The Board accepted the resignation of Cristy Vazques-Garcia. The Manager asked if there were any members present that would be willing to serve on the Board. A nomination was made by Adrian. The nominee, Gus Hermida, accepted the nomination. The nomination was approved unanimously of those present.

.

The Board entertained questions on the proposed change to the documents, the entrance landscaping and 208 Street construction.

.

A motion to adjourn was made by Tom at 8:50pm. The motion carried unanimously of those present.


Respectfully Submitted,
James J Popadak


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES,
June 10, 2010
(approved)

===============================================================

Board Members Present:
Rocio Estavillo
Adrian Lopez
Sissy De Jesus, Secretary


Also Present:
James Popadak,T & G Management Services, Inc.

Sign in started at: 7:00 p.m.

Call to Order:
James Popadak called meeting to order at 7:15 p.m. and this was seconded by Adrian Lopez.

.

Update:

Legal issue update: demolition process is almost completed.

.

Financial Report:

The association is operating within budget. Current balance is $126,310.

.

Communications Committee Report:

Currently have 113 e-mails of homeowners; updated website; the newsletter is “in the works.”
Social “wine and cheese” activity (for July 31st at Adrian's home) is being announced on the web.

.

Manager' s Report:

  • Canal banks have been cleaned
  • Entrance lights have been fixed
  • Entry sign has been cleaned and painted
  • Signs for the back entrance are being purchased.

Landscape project:

  • 2 bids submitted (Richwood and Turf). Sissy De Jesus submitted motion on behalf of Richwood and second by Adrian Lopez with all voting “yea.”
  • Contract with Richwood will establish timeline for completion of project.
  • Motion by Adrian Lopez for an oak tree in the middle of the main entrance common area. Motion second by Rocio Estavillo, all voted in favor.

Motion by Sissy De Jesus to authorize $25,000 towards expenses for attorney's fees so they can start drafting changes to current HOA by-laws allowing the screening and interviewing of prospective renters. Motion seconded by Rocio Estavillo; all voted in favor.


James Popadack will look at lighting the front area.


Motion to adjourn by Rocio Estavillo and second by Sissy De Jesus.


Meeting concluded at 8:30 p.m.


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORSN MEETING MINUTES
April 7, 2010
(approved)

===============================================================

Board Members Present:

Rocio Estavillo
Adrian Lopez
Tom Doherty
Sissy De Jesus, Secretary.

Also Present:
James Popadak,T & G Management Services, Inc.
Elena Lopez, Crime Watch Miami Dade
Officer John McLaughlin, Cutler Bay Police Department

Sign in started at: 7:00 p.m.

Call to Order:
James Popadak called meeting to order at 7:20 p.m. and this was seconded by Rocio Estavillo.

.

New Business:

  • Ms. Lopez spoke about Neighborhood Crime Watch and fostering stronger ties between the police department and Cantamar.
  • Officer McLaughlin discussed the Crime Watch program and crime prevention.

.

Management’s Report:

  • No minutes were submitted for approval after the last meeting due to lack of quorum (insufficient number of board members in attendance).
  • Financial report- collections were increased by $4K this past year. Revenues increased by $8K
  • Signature collection update (pertaining to background information of renters) – coming along rather well. 82 signatures collected so far and with the exception of two H.O.s everyone else is in agreement with changing the community's bylaws authorizing background checks of renters.
  • Landscaping- Motion by Rocio Estavillo to proceed with rendering of front entrance; second by Tom Doherty.
  • Canal- needs to be cleaned, including banks. Motion by Sissy De Jesus to remove stumps from banks, debris from canal and second by Adrian Lopez.
  • Solar lights are not working properly. James Popadak will be meeting with the solar company in the next few days in an attempt to correct problem.
    Stolen irrigation heads will be replaced.
  • Front sign needs to be pressured cleaned and painted. James Popadak will make arrangements.
  • Muscovite ducks need to be removed. Sissy De Jesus motions for removal of 25 ducks second by Rocio Estavillo.

Communication's Report:
Please maintain the communications committee apprised of upcoming events so these can be disseminated on the web.


Meeting concluded at 9:30 p.m.


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING NOTES
February 10, 2010
(No Quorum)
===============================================================

Board Members Present:
Tom Doherty, Director
Sissy De Jesus, Secretary.

Also Present:
James Popadak,T & G Management Services, Inc.
Mayor P. Vrooman, Town of Cutler Bay
Councilman T. Meerbott, Town of Cutler Bay

Sign in started at: 7:00 p.m.

Call to Order: James Popadak stated at 7:30 p.m. not enough Board members were present for a quorum. Consequently, no binding decisions would be made and the meeting would serve as a vehicle to disseminate information.

New Business:

  • Mayor Vrooman discusssed 208th street developments. Construction is scheduled for July 2010.
  • Lakes by the Bay park was approved by the city of Miami
  • Town of Cutler Bay is the only certified “green” city in Miami-Dade county.
  • Paving--OCR is being re-paved and soon we will see the beginning of the beautification projects.


Management’s Report:

  • Next Wednesday, 2-17-10, a meeting will be held at the front entrance to discuss landscaping options.
  • It is important to collect 2/3 of all HO's signatures in order to amend the by-laws permitting background checks on renters.

Meeting concluded at 9:00 pm.


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
October 7, 2009
(approved)

===============================================================

Board Members Present:
Adrian Lopez; President.
Christie Vazquez-Garcia, Treasurer
Sissy De Jesus; Secretary.

Also Present: James Popadak,T & G Management Services, Inc

Sign in started at: 7:10 p.m.

Call to Order:

James Popadak called The Meeting to order at 7:10 p.m. Adrian Lopez seconds the motion. All approve.

Sissy De Jesus motions to approve minutes from September minutes and Adrian Lopez seconds. All approve. Christie Vazquez-Garcia motions to approve Board of Director's minutes and Adrian Lopez seconds. All approve.

 

New Business:

  • Safety/security of the community was discussed

Options: Close community (make it a gated community) : discussed pros and cons
Security cameras
Patrolling officers
Monitoring of rental properties
(James Popadak will look at cost of roaming patrol cars and closing S.W. 92nd Ave. and 206th St.)

  • Clean up crew needed a few hours a month- James Popadak will follow up.

Management’s Report:

  • Relationship with previous law firm (Sigfried) has concluded.

Finance Report:

  • Emergency fund: $44,026
  • Total cking and svg: $106,478.88
  • Looking at obtaing CD's for reserve funding


Committee Reports:

  • Communications- web page contract has been renewed
  • Social - Halloween party is on the works (31st of October at the usual spot) and a Wine and Cheese has been organized for Dec. 4th. RSVP is required.


Old Business:

  • Legal issue with HO should be concluded as all parties have reached agreements. Construction should be coming down soon.

Blue prints for community landscaping have been signed
White fly treatment was authorized and hedges sprayed
Obtain lighting for common area – James Popdak will look into this

Adrian Lopez motioned to adjourn at 8:24 p.m. Christie Vazquez-Garcia seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.



CANTAMAR HOMEOWNERS ASSOCIATION, INC.
ANNUAL MEETING & ELECTION
August 12th 2009
(approved)
===============================================================


Call to Order

The Meeting was called to order at 7:35 pm by the President.
 
Call for Quorum

There were 14 Members of the Association present in person and by proxy. Therefore no Quorum was obtained and the annual meeting was not convened.
 
Election

The Current Board of directors stated for the Record that they would be willing to continue to serve the community as directors.
The Manager asked if there were any volunteers present that would like to serve on the Board. There were no responses from volunteer candidates. Therefore the current 2009 Board shall remain through the next election in 2010.

Board Members:
Adrian Lopez – President
Rocio Estavillo – Vice President
Sissy De Jesus – Secretary
Christina Vasquez Garcia – Treasurer
Tom Dougherty - Director
 
Status of the Association

The Manager reported that the Association was in sound financial condition and on the projects undertaken and accomplished in the past year. The Manager thanked the Board of Directors for their dedication and service to the community.


 CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
August 12th 2009
(approved)
===============================================================
 

Call to Order

The Meeting was called to order at 8:00pm by the President.
Board Members present were, Adrian Lopez, Rocio Estavillo, Christina Garcia and Tom Dougherty.
 
Presentation by Mayor Vrooman

The Mayor of Cutler Bay and Councilmember Timothy Meerbott were present and presented a briefing on the town’s financial outlook for the coming year. Due to a loss of revenue from many sources the Mayor presented the idea that the property tax rate may need to be increased a small amount to make up for these losses.

Those homeowners present asked various questions regarding the Tax base and where the Towns income comes from.
At the end of the discussion it was clear that no one present was adamantly opposed to the minor increase if it meant that the Town could continue to provide the quality service that the residents have come to expect.
 
Pending Matters

The Board discussed the collections procedure and how it could be improved.
Management was asked to send final notices to those homeowners in arrears providing 15 days for these owners to make payment arrangements.
 
The Landscape Common Area improvements were discussed. The Plans will be ordered and reviewed once received.
 
Adjournment

There being no further business to discuss a motion to adjourn the meeting was proffered by Tom. The motion received a second from Adrian and the meeting was adjourned at 9:30pm
 
Respectfully Submitted,
 James J Popadak, CAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
July 8, 2009
(approved)
===============================================================


Board Members Present:
Adrian Lopez; President.
Rocio Estavillo; Vice President.
Tom Doherty, Director
Christie Vazquez Garcia, Treasurer
Sissy De Jesus, Secretary

Also Present: James Popadak,T & G Management Services, Inc.

Sign in started at: 7:00 p.m.
 
Call to Order: Adrian Lopez called the Meeting to order at 7:15 p.m.
Sissy De Jesus seconds the motion. All approve.


Administrative Items

• Christie Vazquez Garcia motions to approve minutes from May 20, 2009. Second by Rocio Estavillo. All approve.

 

Financial Review

• James Popdak reviewed budget. He will review amount set aside for “bad debts.” Also, previous Property Management company was paid off. According to James Popdak, they turned over all documents pertaining to Cantamar they still had in their possession.
• The HOA has three to four months in reserves to cover any emergency. Over $100 K between checking and savings account.
• Tom Doherty noticed that the contract for our landscaping services had a “typo” that will be corrected by James Popdak.

 

Committee Reports
Social Committee
• Totsie Walton reported that an activity is being planned for Labor Day weekend. Information will be forthcoming.

Communication Committee
• Totsie Walton reported that she had disseminated information on the upcoming (August) annual election in the HOA webpage. In addition, she mentioned the need to renew fee to maintain web site.

Violations Committee:
• All violations are being reviewed. Not much activity in recent months.
• Not “doing well” with “repeat offenders” and more so with those who are in foreclosure.
• James Popdak will fine those homes that are “repeat offenders” an administrative fee of $100.
• James Popdak will seek out bids to improve landscape on 8925 SW 207th St.


Old Business
• Landscaping renditions will soon be submitted with a price.

Miscellaneous:

• True Green does not appear to be fertilizing lawns correctly. Weeds around lake need attention.

Rocio Estavillo motioned to adjourn at 8:15 p.m. Sissy De Jesus seconds and all approve.

 

Respectfully submitted by Sissy De Jesus, Secretary.


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
May 20, 2009
(approved)
===============================================================


Board Members Present:
Adrian Lopez, President
Rocio Estavillo; Vice President
Tom Doherty, Director
Christie Vazquez Garcia, Treasurer
Sissy De Jesus, Secretary

Also Present: James Popadak,T & G Management Services, Inc.

Sign in started at 7:00 p.m.

Call to Order: Adrian Lopez called the Meeting to order at 7:15 p.m.
Christie Vazquez Garcia seconds the motion. All approve.


Administrative Items
• Christie Vazquez Garcia motions to approve minutes from March 25, 2009. Second by Tom Doherty. All approve.

Financial Review
• Nineteen (19) homeowners are in foreclosure. This number is less than 10% of all homeowners. Consequently, we are in good condition considering the current financial climate.

Committee Reports

Social Committee
• Maria Ruiz discussed upcoming Memorial Day bar-b-q at Black Point Marina. Letters have been mailed out to announce function.

Communications Committee
• The Board would like to commend Brian and Totsie Walton for all their hard work on behalf of the community.

Violations Committee
• New members are needed.

Architecture Committee
• Application received for a swimming pool. Request will be forwarded to Jesse Revilla.

New Items
• Purchase banner that says “Cantamar” and includes logo. Christie Vazquez Garcia motions and Adrian Lopez seconds. All approve.
• Tom Doherty motions to cancel contract with Arrieta Landscaping for failing to meet obligations (provide proof of insurance). Christie Vaazquez Garcia seconds and all approve.
• Several landscape companies have bid for this contract (landscaping). James Popadak will send information on companies to Board members via e-mail for a vote.
• Rocio Estavillo motions to place a black, mesh trashcan by main entrance sprinklers and Tom Doherty seconds. All agree.
• Board met with Jorge D. Abich, landscapist, to discuss improvements to the community. Tom Doherty emphasizes need to incorporate canal area (Galloway, 87th Ave.) in landscape project. Adrian Lopez motions for landscaping rendering to include Galloway, Tom Doherty seconds. All agreed.
• Two (2) landscape renderings will be submitted – one with a water fountain in the middle of the main entrance and the other one with additional palm trees.
• James Popadak will send contracts for the tree-trimming project via e-mail to Board members to vote on. Motion submitted by Christie Vazquez Garcia for contract not to exceed $2,600, second by Adrian Lopez, all agreed.

Miscellaneous
• Several homeowners complained that homeowners from neighboring community Pelican Bay bring their dogs to poop on our side. James Popadak will raise this concern during Pelican Bay’s next community meeting.
• Legal matter – a summary judgment is scheduled for next week.
• Tom Doherty mentions settling payment with Courtesy Management Company. Sissy De Jesus seconds and all agreed.

Christie Vazquez Garcia motioned to adjourn at 8:45 p.m. Adrian Lopez seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.


.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
March 25, 2009
(approved)
==============================================================

Board Members Present: Adrian Lopez; President.
Rocio Estavillo; Vice President.
Tom Doherty, Director
Cristy Vazquez Garcia, Treasurer
Sissy De Jesus, Secretary

 

Also Present: James Popadak,T & G Management Services, Inc.
Paul Vrooman, Mayor, Town of Cutler Bay
Tim Meerbot, Commissioner
Peggy Bell, Commissioner
Debbie Pleitas, Police Officer, Cutler Bay
Ralph Casals, Director of Public Works
Ramon Soria, Marlin Engineers

Sign in started at: 6:30 p.m.

Call to Order: Cristy Vazquez Garcia called the Meeting to order at 7:15 p.m. Tom Doherty seconds the motion. All approve.


Administrative Items
• Adrian Lopez motions to adjust agenda to allow Mayor of Town of Cutler Bay and staff make a presentation, Tom Doherty seconds motion. All approve
• Mayor Paul Vrooman discussed following issues:

- The Town is making great strides towards becoming “green.” It purchased a number of “hybrid” cars for the Town.
- Moratorium on new constructions unless the building has been certified as meeting environmental codes.
- Protecting parcel of land on 184th St. and issuing a resolution for state to purchase and protect for preservation purposes.
- Lakes by the Bay park – finishing negotiations.
- Stimulus money coming to the Town
- Tax rate in Town is among lowest

• Ralph Casals, Director of Public Works presented a rendering of what 208th Street would look like. The rendering connected Old Cutler Road with 87th Ave. via a bike lane; parking spaces were provided on the street; green areas for xeriscape in the median; number of lanes were reduced to three.

- Final design has been approved by the county and the next step is to obtain authorization to initiate construction
- Funding is available to begin project during the present fiscal year. Worst case scenario construction will begin in 9-12 months and best would be in 6 months.
- On Old Cutler Road and 87th and 97th Ave. traffic circles will be added.
- Town is also going to enhance number of bike lanes, lighting, eliminate excessive street signs, widen bridge on Caribbean, and increase drainage by Bel Aire canal.

Financial Review
The HOA is currently operating with $60 K (plus) and has over $100,000 between reserves and operating costs

Committee Reports

Social Committee:

Maria Ruiz discussed the Easter Egg Hunt held March 15th, and reminded everyone of the Wine and Cheese function to be held on April 24th .

Communication Committee:

• Working hard to maintain website up to date.

Violations Committee:

• Meeting held on March 16th-but no quorum obtained. New meeting scheduled for April 18th.
• Continue inspecting lawns and those in violation receive letters stating they have 14 days to correct their violations
• An updated report will be provided by the end of the week

Architecture Committee:
Nothing to report

 

New Items:
• Lights were installed in front entrance, irrigation problems have been resolved, True Green fertilized in March and will return in May (to treat weeds and bugs) They intend to focus on bugs around the lake areas.

Manager's Report:

  • •Different tree trimming companies have been contacted for quotes
  • •Arrieta will submit new contract as he has separated from partner. Rates will remain the same.
  • •Inspection of community conducted.
  • •Collection matters discussed with attorney.
  • •Pending decision by Howard Perl, attorney, regarding ongoing lawsuit
  • •New meeting signs posted and newsletter will be out by the end of the week

Priorities for 2009

Ideas proposed for 2009 to beautify community: Tree trimming; enhance appearance of front entrance; add welcoming community sign in the back of the community; add a fountain at the entrance; landscape around the lakes; landscape around the swales; replace street signs; add seating areas around the lakes.

Also discussed replacing sprinkler heads on 87th Ave for 360s in order to irrigate the ficus on the canal.
James Popdak will look into hiring clean up crew to work twice a week picking up trash/debris.

Miscellaneous:
John Borghi explained what the Special Advisory Committee for Parks and Recreations has been discussing pertaining proposed park in Cutler Bay.

The Board would like to acknowledge Mike Finn for all the work he has done for the community.

Rocio Estavillo motioned to adjourn at 9:30 p.m. Adrian Lopez seconds and all approve.

 

Respectfully submitted by Sissy De Jesus, Secretary.


Cantamar Homeowners Association Inc.
Board of Directors Meeting

Minutes November 12th 2008

APPROVED
===============================================================


The Meeting was Called to order at 7:05pm by the President.

Board Members in attendance:
Adrian Lopez, President
Rocio Estavillo, Vice President
Tom Doherty, Director
Cristina Vazquez-Garcia, Treasurer

A motion to adjust the agenda making the “Sign Presentation” to the first item was made by Tom. The Motion received a second by Cristy and passed unanimously.

A presentation by “Beautiful Sign Company” on proposed new Street signs was conducted by Sheri Corsetti. The Board will consider the Signs in 2009 as a Community Upgrade.

Administrative Items:
  • A motion to approve the Minutes of the October Board Meeting was made by Cristy and received a second by Adrian. The motion passed unanimously.
  • The proposals for the irrigation of the hedge along S,W, 87th Ave, were reviewed. Tom made a motion to table this item. The motion received a second by Cristy and passed unanimously.
  • A motion to purchase three additional solar lights for the main entrance wall signs was made by Rocio. The motion received a second from Adrian and passed unanimously.

Financial Review:

  • The Manager and Treasurer reviewed the Financial Report for October.
  • The 2009 Budget was presented and discussed. Questions were taken from those members in attendance.
  • A motion to adopt the 2009 Budget was made by Adrian and seconded by Tom.
  • The motion was approved unanimously.

Committee Reports:

  • Social committee:
    Maxine reported on the success of the Halloween event and reviewed the coming events planned.
  • Violations and Architectural:
    The Violations committee held a meeting just prior to the Board Meeting.
    A Chairman will be appointed at the next meeting when all members are in attendance.
  • Communication:
    Totsie continues to update the website and continues to do an excellent job.

New Business:

  • Tom Inquired about the FPL bills on the irrigation pumps and suggested we continue to get the systems up and running properly.
  • Rocio made a motion to install impatiens at the main entrance and have the common areas mulched. The motion received a second by Cristy and passed unanimously.

A motion to adjourn was made by Adrian Lopez and passed unanimously at 8:15pm.


Respectfully Submitted by James J. Popadak, CAM


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CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
October 22, 2008

APPROVED
===============================================================


Board Members Present:

Adrian Lopez; President.
Rocio Estavillo; Vice President.
Tom Doherty, Director
Sissy De Jesus, Secretary.

Also Present:

James Popadak,T & G Management Services, Inc.

Sign in started at: 6:30 p.m.

Call to Order:

Adrian Lopez called the Annual Meeting to order at 7:15 p.m. Rocio Estavillo, seconds the motion. All approve.

Administrative Items

  • Rocio Estavillo motions to approve prior two minutes from meetings held on 8-20-08 and 9-3-08. Adrian Lopez seconds, all approve.
  • Discussed landscaping proposals submitted by different companies (Arrieta Landscaping, H.O.M. Landscape Contractors, CNC Management Group, Inc., Salman Landscape Services, Richwood Landscaping Maintenance and Irrigation, J & R’s Greengrass). Sissy De Jesus motioned to select Arrieta Landscaping, Adrian Lopez seconds, and all were in favor.
  • Following items will be specified in new contract: accountability, clean up of debris, tending of “triangles” by the lakes as well as side and back entrance, mulching, replacing dead/diseased plants and flowers, weeding.
Committee Reports

Social Committee
  • Maxine Hermida discussed Halloween party this coming October 31, 2008 starting at 6:00 pm. She is requesting for homes ending in even numbers to bring desserts and those ending in odd numbers to bring candy.
  • Future activities:
    November – food drive on November 15 and November 22, 2008. The Committee will explore if there is a local food bank to donate items to. If not, the Fire Department is running a food drive and could benefit from the collection.
    December 20th – Holiday Event
    February 2009 – Pamper Chef party
  • Reminder: evening walks are being held starting at 8:00 pm

Communication Committee

  • Website has been updated. Please submit e-mail address.
Financial Report

  • A review of yearly finances determined the Board is operating within budget.
  • Monthly association fees will remain the same for FY 09.
  • Rocio Estavillo nominated Cristina Vazquez Garcia, who has a B.A. in accounting, to be the Board’s Treasurer. Adrian Lopez second, and all approved.
  • New coupon books (for new bank HOA will use) will be issued before year’s end.
  • Next HOA meeting will be held on November 12, 2008 to approve FY 09 budget.
Architectural and Violations Report
  • New committee members for the Grievance Committee are: Wolfgang Haber, Jesse Revillo, and Pedro Labrado. They will be meeting on November 19, 2008.
Legal Report
  • Telephone conference will be held with Howard Perl, Esquire, at the conclusion on the HOA meeting to discuss pending legal issues.


New Items
  • Tom Doherty would like to review FPL bill to determine if the association has been build for services not rendered (several sprinklers and outlets around the lake do not have power).
  • Rocio Estqvillo motions to purchase one solar light by November 12, 2008 and Tom Doherty seconds. All approve.
  • James Popdack indicated that by November 12, 2008, he would provide the Board with quotes from different companies interested in the irrigation project on 87th Ave.
  • James Popdack indicated that by November 12, 2008 the “shed by the lake” would be camouflaged with landscaping and homeowners billed for project.
  • Adrian Lopez motioned to purchase “A” frame, all weather signs with Cantamar logo by November 12, 2008. Rocio Estavillo seconds, all approve.
Adrian Lopez motioned to adjourn at 8:30 p.m., it was seconded and all approved.

Respectfully submitted by Sissy De Jesus, Secretary.


CANTAMAR HOMEOWNERS ASSOCIATION MINUTES
208th STREET MEETING
SEPTEMBER 3, 2008
APPROVED

===============================================================

Board Members Present:

Adrian Lopez, President
Tom Doherty, Director
Sissy De Jesus, Secretary
James Popadak, T&G Management Company

Also Present:

Paul Vrooman, Mayor, Town of Cutler Bay
Rafael Casals, Director of Public Works
Ramon Soria, Marlin Engineering, Inc.
Edwin Mojina, Marlin Engineering, Inc.

Adrian Lopez called meeting to order at 7:15 pm. Second by Sissy De Jesus, all approved.

Mayor Vrooman discussed administrative issues such as: Town’s hurricane preparedness; possible plans for the “potato field”; encouraged all to vote in local elections; beautification plans for Old Cutler Rd.

208th street presentation by Mayor Vrooman consisted of the following items:

  • Reducing 208th Street from four (4) lanes of traffic to two (2) lanes of traffic.
  • Adding swales in front of homes facing street.
  • Increasing parking for homeowners.
  • Landscaping median.
  • Traffic reducing circle on SW 90th Court & SW 208th Street.
  • Implementing bike paths

The outcome would provide:

  • Safety for residents traveling on, and homeowners living on SW 208th Street.
  • A road that will enhance the Town and neighboring communities.
  • A road that will improve quality of life.
  • A pedestrian friendly area.

Town might need a traffic study and if so will notify Cantamar of such (a preliminary meeting with Miami-Dade will be held in one week). The Town is confident that the proposed plan will be approved by Miami-Dade in about two months. The Town indicated they have given this project a priority rating. The Town stated they have the necessary funds to commence the project and continue to work on it in stages according to financial situation. First stage would involve a traffic circle and this would be completed within the next twelve months.

Adrian Lopez motioned to adjourn meeting at 8:45 p.m., Sissy De Jesus seconds, all approve.


.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
August 20, 2008

Not Yet Approved
===============================================================

Board Members Present:

Adrian Lopez; President.
Rocio Estavillo; Vice President.
Sissy De Jesus; Secretary.

Also Present:

James Popadak,T & G Management Services, Inc.
Gigi Ortiz, Police Officer, Cutler Bay Police Department

Sign in started at: 6:30 p.m.

Call to Order: Adrian Lopez called the Annual Meeting to order at 7:15 p.m. Rocio Estavillo, seconds the motion. All approve.

Administrative Items
• President appoints Mercedes “Merci” Gonzalez as Chairperson with oversight of elections.
• Jesse Revilla introduces himself and his committee.
• Totsie and Brian Walton introduce the Communications Committee.
• Maria Ruiz introduces the Social Committee and plans for the upcoming months.
• Current board members introduced.

Election of Board of Directors

• 83 homeowner voters required for quorum but only 22 registered. No quorum available to hold open meeting for Board of Directors. 2 vacancies reported on the Board – Director and Treasurer.
• Tom Doherty volunteered for Director position. Adrian Lopez motioned for his selection to the Director’s position; Rocio Estavillo seconds. All in favor.
• Oscar Arroyo expressed interest in the Treasurer position and the Board indicated it would obtain legal advice prior to making a decision. Christy Garcia, who has a degree in accounting, also expressed interest in the Treasurer position.

Managers Reports

• Social committee is “up and running.”
• “White fly” treatment of the hedges has been completed.
• Meeting with the Town of Cutler Bay to discuss 208th Street is scheduled for September 3, 2008.
• Actively pursuing collections of “past dues.”
• Replaced broken sprinklers and pipes in common areas.
• Fixed timers for sprinklers in common areas.
• Still pending: irrigation system on 87th Ave.; lighting of the main entrance; improvement of signage; add signs to the back entrance of the community.

.

Financial Report

• As of June 2008, excess of $50,000 for operation expenses and $40,000 in reserves.

Crime Watch


• Gigi Ortiz, Police Officer, discussed importance of establishing a Crime Watch program in Cantamar. Saturday, October 4, 2008, and Open House will be held at the Cutler Bay Police Department, Cutler Ridge Station, where children could get fingerprinted.

Rocio Estavillo motioned to adjourn at 8:30 p.m. Adrian Lopez seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.


.

CANTAMAR HOMEOWNERS' ASSOCIATION, INC.
HOMEOWNERS' MEETING MINUTES

June 18, 2008
Approved

===============================================================

Board Members Present: Adrian Lopez; President.
Rocio Estavillo; Vice President.
Sissy De Jesus; Secretary.

Also Present: James Popadak,T & G Management Services, Inc

Sign in started at: 6:30 p.m.

Call to Order: Adrian Lopes called The Meeting to order at 7:15 p.m. Rocio Estavillos, seconds the motion. All approve.

Administrative Items

Adrian Lopez motions the approval of April 2008 minutes of meeting. Rocio Estavillo seconds, all approve.

Management’s Report

Received plan for sprinkler system. Will be going out tomorrow (June 19, 2008) to meet with Water Pro for appraisal, estimate, to compare against future proposals. This should cost less than $375 because we now have the blueprint plans of the community (provided by Dixie). Pump at front entrance is not working.
· Newsletter is coming along and should be out by end of the month
· A meeting has been set up for next Tuesday (June 24, 2008) with prior accountant to review ledger/financial statement left by Courtesy.
· Transferring current delinquencies from previous law firm to current law firm. Collections will take place between attorney and homeowners.

Finance Report

· Discussed our current financial status. We have spent less than we had budget for – we had budged $43,593.13 to spend by this time of the year but we’ve spent $31, 433.55. This allows us to initiate several projects such as fixing the irrigation system, working on fertilizer, mulching common areas.

Committee Reports


· Communications - will add a checkbox in ACC form indicating whether a property is on the lake or not

· Violations – the boat parked in the front of the lot will be towed if not removed by the end of the week; Green Grass will be contacted to intervene with “repeat offending” homes

Legal Report

· Request from prior attorney regarding HO who is requesting payment plan – James Popadak will monitor payment of schedule. Fines: we will go with Florida Statues, $100 a day up to $1,000


Old Business

· Shed on lake – Adrian Lopez motioned to “grandfather” the shed as long as it is not replaced if/when it is destroyed; is landscaped within thirty days from today (July 18, 2008); plants need to be at least 6 feet tall. Rocio Estavillo seconds and all approved.

New Business

· White fly treatment for hedges: ficus hedges in South Florida are affected. Proposals received from TruGreen Chem Lawns and Arrieta Landscaping. Reviewed proposals. Rocio Estavillo motioned for TruGreen to fertilize all hedges. Adrian Lopez seconds and all approve. Information will be distributed in the community in case homeowners wish to contact TruGreen and have their hedges treated by them.

· Mulch and Fertilization project – TruGreen submitted proposal, waiting on Arrieta. Will vote when both proposals are available for review. Rocio Estavillo motions that if Arrieta’s proposal meets standards and cost of competition to give contract to Arrieta. Adrian Lopez seconds the motion and all approve. Rocio Estavillo motions that if Arrieta’s mulching proposal is under $1000 to give him the contract. Adrian Lopez seconds and all approve.

· Will check with attorney regarding method of bringing new members to the board. Discussed possibility of implementing a Finance Committee. Two volunteers have come forward.

· Dogs not on leash

· Rock slide situation – still pending on Cutler Bay's decision.

· Finance workshop will be scheduled – two homeowners who volunteered for the finance committee will be invited.

Rocio Estavillo motioned to adjourn at 9:05 p.m. Adrian Lopez seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.


.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
April 9, 2008

Approved
===============================================================


Board Members Present: Adrian Lopez; President.
                                                Rocio Estavillo; Vice President. 
                                                Sissy De Jesus; Secretary.

Also Present: Tony Lester and James Popadak, from T & G Management Services, Inc

Sign in started at:  6:30 p.m.

Call to Order:  Adrian Lopez called The Meeting to order at 7:10 p.m. Sissy De Jesus, seconds the motion. All approve.

Administrative Items

Old Business:

  • Litigation case is still pending against HO.  March 18th Town of Cutler Bay will be holding meeting because HO is appealing “work stoppage” order issued by the City.
  • Adrian Lopez reminded all that parking on the sidewalks is not allowed

New Business:

  • Adrian Lopez introduced the new management company for Cantamar – T&G Management Services, Inc.
  • Tony Lester, President of T & G spoke about his company and discussed the following issues:
    • His company’s history
    • How we will be employing Colonial bank for our business transactions in order to minimize costs. 
    • New association “fees book” for Colonial bank have been distributed
    • How they have visited the community seven times since April 1st, and are committed to visiting the community every other day for the first three months
    • How they anticipate to reduce 15-20% of our out total expenditures by making some changes (e.g., change attorney, review current contracts)
    • Explained how by changing attorney all costs pertaining to infractions would be billed to the homeowner rather than the association
    • The issuance of a quarterly newsletter
    • Reviewed “pet peeves” such as hurricane shutters not being taken down, owners not picking up after their pets.
    • They indicated how they will review current ACC form
    • The way they manage violations is by sending a “friendly letter” to be followed by scheduling a meeting with the Grievance Committee.  The Grievance Committee will dictate how long the HO have to correct violation
    • T&G will not only monitor the front of the homes, but also the back (for those on lakefront property)
    • T&G will register Cantamar with the Florida Division of Corporations
    • T&G will contact FPL regarding several street lights that are not working and possibly adding more street lights on 87th Avenue
    • T&G agreed to look into whether sprinklers on 208th Street are working; new bids for fertilizing; allowing the hedge to grow in front and back of the rails
  • Request for additional members issued.  Dan Szyszkol volunteered to be Treasurer. A vote will take place during our next meeting.
  • Tom Doherty indicated he sent information (regarding the front entrance lighting project) to four electricians and would be meeting with one the following day.
  • 8:20 pm: Adrian Lopez moved to adjourn, Rocio Estavillos seconded the motion, all agree.

Respectfully submitted by Sissy De Jesus, Secretary.                               


.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
FEBRUARY 20, 2008

Not Yet Approved


===============================================================


Board Members Present: Adrian Lopez, President; Rocio Estavillo, Vice President; Sissy De Jesus, Secretary

Also Present: Mariel Lizano, Property Manager from Courtesy Property Management

Sign in started at: 6:30 p.m.

Call to Order: Adrian Lopez called The Meeting to order at 7:00 p.m. Rocio Estavillo,  seconds the motion. All approve.

Administrative Items

Old Business:
  • Adrian Lopez contacted Ralph Canals, Town of Cutler Bay, regarding any updates pertaining to S.W. 208thStreet (speeding, traffic, and swales).  No implementation as of yet. However, The County has been working on their punchout list that the Town of Cutler Bay has requested prior to turnover of the streets.  The punchout list included numerous streets through out Cutler Bay including SW 216 st. which they have recently added sidewalks to. The punch-out list must be completed by the County before the streets could be turned over to Cutler Bay and the streets must be assigned to Cutler Bay before they could proceed with the implementation of the proposed improvements (including SW 208th Street).
  • Centerline Homes as per the punch-out list with Cantamar has replaced numerous dead trees throughout the community’s common areas and in the swales of some homes
  • ACC rules were adopted and recorded in the County
  • Litigation case is still pending against HO. On March 18th Town of Cutler Bay will be holding a Planning and Zoning Work Shop. HO in litigation is scheduled for a hearing in an effort to appealing the “Stop Work Order” issued by the Town of Cutler Bay.
  • Mariel Lizano motions to approve minutes from previous meeting.  Adrian Lopez seconds motion, Rocio Estavillo seconds.

New Business:

  • Tom Doherty will explore costs associated with lighting the front entrance.
  • A HO suggested shady trees be planted around the lakes.  The Board indicated they will continue the beautification program started last year and that it will proceed in stages to include the purchase of trees for the three lakes.
  • Jesse Revilla discussed placing smaller signs at different entry points identifying the community
  • Debbion B. MacFarlane discussed Neighborhood Watch and her strategy to obtain her neighbors’ cooperation
  • Totsie Walton, Communications Committee, discussed the need for HOs to provide contact information. Rocio Estavillo turned over to her some she had in her possession. Totsie Walton discussed how she and her husband continue updating the website with budget information along with any crimes that might have taken place in the community.  Reminded all that Cantamar’s Rules and Regulations and minutes can be found in the website.  Inquired about the status of the newsletter.
  • Jesse Revilla, Grievance Committee, requested new members.  Tom Doherty and Wolfgang Haber volunteered.  At such point, Jesse Revilla resigned from the Grievance Committee to head the ACC.  Tom Doherty agreed to run the Grievance Committee.
  • Maxine Hermine was not present to discuss Neighborhood Watch.
  • Mariel Lizano discussed 2007 budget.  $24,797.24 – operating account/surplus $43,681.31 – executive account.  10 mortgage foreclosures one of which was taken over by a bank.  3 association foreclosures.  As of February, $17,000.00 in potential losses.  However, Cantamar operated within its budget the previous year.
  • Discussed possibility of HOA employing different bank entity.
  • Mariel Lizano presented and passed around Violation Report
  • 9:00 pm Adrian Lopez motioned to adjourn, Rocio Estavillo seconds motion, all agree.
Respectfully submitted by Sissy De Jesus, Secretary.          

.

.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
NOVEMBER 29, 2007

Approved


===============================================================


Board Members Present: Adrian Lopez, President.
Rocio Estavillo, Vice President.
Sissy De Jesus, Secretary.

Also Present: Desiree Gomez, Property Manager, from Courtesy Property Management

Sign in started at: 6:30 p.m.

Call to Order: Adrian Lopez called the Meeting to order at 7:00 p.m. Rocio Estavillo, second the motion.

Administrative Items

I. Old Business:

  • Rocio Estavillo made a motion to approve the ACC Rules and Regulations. Sissy De Jesus Zayas second the motion, All in favor, motion passed.
  • Rocio Estavillo reviewed the budget and made a motion to approve as read. Sissy De Jesus Zayas second the motion All in favor, motion passed.


II. New Business:

  • Desiree Gomez explained the procedures regarding adopting the budget and the ACC Rules and Regulations. She also addressed proper procedures for adding members to the BOD.
  • Issues pertaining to letters being left in Homeowner’s mailboxes was addressed, as well as, its illegality.
  • Thomas Duherty questioned procedures employed to approve the budget and the ACC Rules and Regulations.
  • Totsie Walton exhorts different committees to report actions taken and pending during every meeting.
  • Maxine Hermida thanked the Board for all they have done and encouraged homeowners to join the Crime Watch.
  • The Board reported that the Association has $32,712.90 in cash and $39,368.34 in reserve with $12,048.00, in receivables.
  • All homeowner’s were instructed to clean up after their pets and to maintain them on a leash when outdoors.
  • The Board asked for volunteers to attend a budget workshop. Offer is still standing.
  • A request was made for additional speed signs.
  • Neighbors were encouraged to look after each other's well being as victims of domestic violence live in the community and need the support of their neighbors.

At 9:04 p.m. Adrian Lopez made a motion to adjourn the meeting. Rocio Estavillo, second the motion. All in favor, motion carried.


Respectfully submitted by Sissy De Jesus, Secretary


.

CANTAMAR HOA REGULAR MEETING

October 25, 2007

Approved

Board Members Present: Rocio Estavillo, Vice President; Sissy De Jesus, Secretary

Also in attendance: Laura Piñeiro, Courtesy Property Management; Howard Perl, Esquire, Siegfried, Lerner, De La Torre & Sobel, P.A; Carmen Caldwell, Citizens CrimeWatch, Miami; Officer Gigi Ortiz, and Sgt. Bermudez, Cutler Bay Police Force; Paul Vrooman, Mayor, Town of Cutler Bay; Ralph Casals, Public Works, Town of Cutler Bay

Date: October 25, 2007. Sign in started at 6:30pm.

Regular Meeting was called to order by Rocio Estavillo at 7:00 pm. Sissy De Jesus, seconds the motion.

  • Carmen Caldwell introduces CrimeWatch and extends invitation to homeowners to implement this program in Cantamar. Ms. Maxime Hermida agrees to be the Chairperson.
  • Paul Vrooman, Mayor, discusses how crime has been reduced in Cutler Bay by 20% this past year.
  • Ralph Casals, Public Works, discusses 208th street and plans for reducing speeding traffic.
  • Rocio Estavillo proposed waiving reading of prior minutes and also proposed approving them with corrections. Sissy De Jesus seconds motion.
  • Rocio Estavillo proposed waiving reading of Managers Report and also proposed approving with corrections. Sissy De Jesus seconds motion.
  • Rocio Estavillo indicated that the final revision for the Rules and Regulations were submitted to the attorney and will be available shortly (by November).
  • Rocio Estavillo indicates that Jeff Green, President, has resigned and moved from the community. She extends an invitation to Adrian Lopez to fill in this position. Sissy De Jesus seconds, and he accepts. Treasurer and Director vacancies announced and volunteers sought. Jan Maggio agrees to be the Treasurer. Rocio Estavillo proposes Jan Maggio as Treasurer and Sissy De Jesus seconds.
  • Rocio Estavillo introduces Chairpersons of different committees: Grievance, ACC, Communications
    Rocio Estavillo asks for volunteers for all these committees. No one volunteers.
  • Open Forum

    1. One of the homeowners proposed establishing a second board to serve as “watchdog” to current board. This proposal was never formalized into motion.
    2. A homeowner expressed concerns that upcoming litigation involving a homeowner could lead to an increase of association fees. The Board indicated that there were no plans in motion to increase association fees.
    3. Howard Perl, Esquire, responded to questions regarding litigation and its financial effects on the community.
    4. Homeowners expressed concerns regarding their inability to express their individuality through architectural or cosmetic changes to their homes. The Board responded by reminding all that individuality is not being stifled but that all proposed changes need to be submitted to the ACC that will then determine approval or rejection.
    5. Oscar Arroyo spoke briefly about his situation (pool/slide litigation) as well as Lisa Velasquez, his neighbor.

    Rocio Estavillo made a motion to adjourn the meeting at 9:00 pm. Sissy De Jesus second the motion. All in favor, motion carried.

Respectfully submitted by Sissy De Jesus, Secretary


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CANTAMAR HOA ANNUAL MEETING


August 23, 2007

Approved

Board Members Present: Jeff Grene, President; Rocio Estavillo, Vice President; Sissy De Jesus, Secretary
Also in attendance: Laura Piñeiro, Courtesy Property Management; Ivette Machado, Esquire, Siegfried, Lerner, De La Torre & Sobel, P.A
Date: August 23, 2007 Sign in started at 6:15 pm.

Annual Meeting was called to order by Jeff Grene at 7:45 pm.
Annual meeting was adjourned at 7:46 pm due to lack of quorum. Home Owner’s meeting requires 75 H.O. or 30% of 249 properties in order to proceed. Attendance consisted of 36 Home Owners.Therefore the present Board rolled over, and the following still in the Board:
Jeffrey Grene President
Rocio Estavillo Vice-President/Treasurer
Sissy De Jesus Secretary
Vacancy Director




Board of Directors Meeting

August 23, 2007

Approved

Regular Meeting called to order by Jeff Grene at 7:47 p.m., immediately followed the Annual Meeting.
Jeff Grene proposes waiving reading the minutes. Rocio Estavillo seconds motion. All in favor, motion carrried.

Laura Piñeiro presented Management’s report. Issues that required dissemination, action and/or voting were:

  • Problem with dog litter will be addressed via letter to owners of offenders.
  • Benches will be installed at the community’s entrance
  • Problem with delinquent homes (not complying with landscaping). Jeff Grene made a motion to send notices to the homeowners that were not maintaining their landscaping. These HOs will be charged for landscaping work done on their property at HOA expense, along with a fine. Sissy De Jesus second the motion. All in favor, motion passed.
  • Problem with storm shutters being left on homes indefinite either because HO are on extended vacation or because of foreclosure. Laura. Piñeiro will research policy pertaining to this issue.
  • Likewise, she (Laura Piñeiro) will research the possibility of removing storm shutters from homes on foreclosure.
  • Rocio Estavillo will provide itemized account of phone bill in order to receive credit for calls placed on behalf of the association.
  • Parking issue discussed. Cars parked on street for more than 48 hours will be fined and towed. HOAs were advised not to park on swales.
  • Laura Piñeiro recommended only approving projects already budgeted
  • Discussed how Arrieta Landscaping are to mow community’s common lawn areas three times a month except during month of July and August when it is four times a month.
  • Straw poll taken indicated desire for neighboring community of Sta. Barbara be allowed to join our HOA. Jeff Grene proposed, Sissy De Jesus second, and by majority this proposal passed. Laura Piñeiro will research this possibility.
  • Jeff Grene proposed, Sissy De Jesus second, cost benefit analysis of how much it would cost to replace dead trees rather than fight Centerline’s punch items. Motion was approved by majority.
  • Owner with the “dipping fence” has indicated he will fix it.
  • Rules and Regulations were completed and submitted to attorney for review.
  • Discussed signs around lake and restrictions on the number of signs allowed.
  • All State Resources contacted regarding dirty lakes. Laura Piñeiro will continue to be on top of this matter.
  • Laura Piñeiro will continue researching aesthetic alternatives to speed bumps for slowing down speeding traffic

Open Forum:

  • Jeff Grene proposed for all who signed to be Crime Watch block captains to contact everyone on their block and encourage them to attend Cutler Bays’ monthly meeting and complain about traffic on 208th Street.
  • Jennifer Hudson is requesting that Crime Watch spokesperson be invited to our next meeting.
  • Domenico DeBernardis is complaining about a shed on a lake property. Ivette Machado, Esquire, will look into this matter.
  • Melissa suggested we look into using Centerline’s bond to build wall on 87th Ave. and William Santiago suggested a cost analysis of building the wall vs. suing Centerline.
  • Cesar Moreira complained of speeding traffic and recommended calling county to complain about problem
  • Jennifer Hudson clarified wood/aluminum issues
  • Vanessa Rodriguez complained regarding ATV’s on the street
  • Bob Xerbus recommended not signing off Centerline’s bond and using it to build wall on 87th. William Santiago stated he would look at cost analysis of building wall on 87th.

Jeff Grene made a motion to adjourn the meeting at 9:15 pm. Sissy De Jesus second the motion. All in favor, motion carried.
Respectfully submitted by Sissy De Jesus, Secretary.

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CANTAMAR HOA ANNUAL MEETING

June 21, 2007

Approved

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Board Members Present: J. Grene, President; R. Estavillo, Vice President; S. De Jesus, Secretary
Also in attendance: L. Piñeiro, Courtesy Property Management; Ivette Machado, Esq; Gigi Ortiz, Cutler Bay Police Dept.

Date: June 21, 2007 Sign in started at 6:45 pm.
Meeting was called to order at 7:00 pm.
Annual meeting adjourned at 7:15 pm.

President -- Annual Meeting called to order. However, quorum of 75 voting members not met. Jeff Grene made a motion to re-convene the annual meeting. Rocio Estavillo second the motion. All in favor, motion carrried.

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Board of Directors Meeting

Jeff Grene made a motion to introduce Police Officer Gigi Ortiz and she addressed some points of security issues and answered questions from the homeowners, emphasizing the traffic speeders on 208th Street and 204th Street.

L. Piñeiro presented Management’s report.

  • S. De Jesus was instituted as Secretary in the April meeting
  • Arrieta landscaping completed
  • Nolasco was paid $1,500 for services rendered (signs)
  • ACC reduced from 14 to 7 members
  • K. Pfeiffer offered list of walk-thru with previous mgt. company but list has not been produced yet
  • Screening process for future rental tenants has been implemented
  • Board met with Centerline regarding punch items still pending. Still pursuing some of the punch items (dead palm trees, concrete perimeter fence)

  • Laura Piñeiro requested to submit the violations report every other week. Rocio Estavillo made the motion to approve the request from Management to submit the Grievance Report every other week. Sissy De Jesus second the motion. All in favor, motion carried.

    Rocio Estavillo made the motion that every homeowner that has not complied with the letters sent to maintain the landscaping in their homes, the Association has hired La Rocca Landscaping to do the work and then back charge the homeowner. Additionally, things that are not complied with, Rocio Estavillo proceeded to add to the motion, homeowners will also be fined. Jeff Grene second the motion. All in favor, motion carried.

    Newsletter for June 2007 has been completed and delivered to every homeowner with important tips and follow up information that can also be found in the website of Cantamar HOA.

    One "For Sale" sign is being implemented. Approved size is 12 x 24 and only one per lot. The Board instructed Management to enforce the above according to the Documents.

    Rocio Estavillo made a motion to have Management enforce placing stickers on the vehicles that are parked on the street and left on the street overnight. The vehicles will be towed if the violation is repeated. Sissy De Jesus second the motion. All in favor, motion carried.

    Jeff Grene made a motion to have Management determine how many warning signs are required around the lake as per the Association’s insurance policy. Rocio Estavillo second the motion. All in favor, motion carried.

    Rocio Estavillo made a motion to instruct Management to follow up with All State Resources to confirm if they are killing the weeds in the lake, filling the lake with fish and if they are responsible to clean the debris from the lake. Sissy De Jesus second the motion. All in favor, motion carried.

    Jeff Grene made the motion to have the Open Forum to hear what the homeowners that were present had to say, at 8:15 pm. Rocio Estavillo second the motion. All in favor, motion carried. Several homeowners participating and talked about different issues.

    Rocio Estavillo made a motion that La Rocca Landscaping needed to go in the houses in which he had done the landscaping and the ones that he will do in the future remove the wood that is holding the trees and palms. Management has been instructed to notify La Rocca Landscaping. Sissy De Jesus second the motion. All in favor, motion carried.

    Jeff Grene made a motion to have Management look into the house with the big trampolin in the backyard, the two (2) dogs that are kept under the trampolin, and the slide that is placed in the backyard. Management needs to send a grievance notice for this to be removed, and the dogs to be kept inside the house. Rocio Estavillo second the motion. All in favor, motion carried.

    Jennifer Hudson explained how to submit applications for the ACC.

    Pavers and round-about suggested slowing down speeding traffic. Ms. Piñeiro will look into this option with city of Cutler Bay.

    Jeff Grene made a motion to adjourn the meeting at 9:00 pm. Sissy De Jesus second the motion. All in favor, motion carried.

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CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING
APRIL 19TH, 2007

APPROVED

The meeting was called to order at 7:35 P.M.

Present: Jeff Greene, President, Rocio Estavillo, Vice President, Sissy De Jesus, Secretary

Absent: None

Also present: Laura Pineiro, Property Manager, from Courtesy Property Management.

Several homeowners were present.

Jeff Greene called the meeting to order at 7:35 p.m.

Jeff Greene made the motion to approve the nomination of Sissy De Jesus, for Secretary, and she had been nominated at the meeting held in February 2007. Rocio Estavillo seconded the motion. All in favor, motion carried.

Jeff Greene proceeded to explain to the homeowners that were present the approved tree project and indicated that the proposal was awarded to Arrieta Landscaping.

Rocio Estavillo made a motion to pay Juan A. Nolasco, invoice #161669, in the amount of four hundred and forty ($440.00) dollars for removing and placing poles for signs through the community. Additionally, there was a proposal in the amount of six hundred and thirty ($630.00) dollars for installing eleven (11) poles and twenty (20) signs around the lake. Jeff Green seconded the motion. All in favor, motion carried.

Management received instructions from the Board members to deposit check number 1219 made out to Cantamar HOA in the amount of $2,138.89 for the Reserves for February 2007.

The Board reviewed and decided to reduce the amount of members existing in the Architectural Control Committee from fourteen (14) members to six (6) members. The new members are as follows:
NEIL R. SINGH
ARLENE BROWN
GEORGE SCHOENDORFER
ADRIAN LOPEZ
JENNIFER HOSKINS
BRENDA MOLINA

Management respectfully requested that Ken Pfeiffer provide the Board with a list he mentioned he has regarding a walk-through that took place between him and Jorge from M & E Management, to determine any alterations or changes in structure that have been "grand-fathered". Ken Pfeiffer explained to the Board that the list will be provided.

The screening has been put in place with National Tenant Network and the Board explained to the homeowners how the process works. Also, they instructed the Communication/Website Committee to make mention to it so that homeowners that are planning to rent their home, know the process.

Rocio Estavillo made a motion to give Management a copy of the contacts with Centerline regarding the pending ‘punch list". Jeff Greene seconded the motion. All in favor, motion carried.

Reviewing a letter from Ken R. Pfeiffer was tabled by the Board to be discussed at the meeting that will take place in June 2007

There being no further business to discuss, the meeting was adjourned by Jeff Greene, at 9:45 p.m.

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CANTAMAR HOMEOWNERS ASSOCIATION, INC
BOARD OF DIRECTORS MEETING MINUTES
July 25, 2006

The meeting was called to order at 8:00 p.m. by Jeffrey Grene, President.

BOARD MEMBERS PRESENT: Jeffrey Grene, Rocio Estavillo, Enrique Ventura.

BOARD MEMBERS NOT PRESENT: None

PRESENT FOR MANAGEMENT: Jorge Martinez, Property Manager

Mayor Paul Vrooman of the newly formed Town of Cutler Bay was also present at the meeting.

Jeffrey Grene made the motion to waive the reading of the Minutes of June 28, 2006 Turnover Meeting and approve as presented.
Made by: Jeffrey Grene
Seconded: Rocio Estavillo
All in Favor: Motion carried

Mayor Paul Vrooman informed the residents in attendance of issues regarding The Town of Cutler Bay, in regards to future projects as well as present plans, such as Police Protection, Arrests being made in connection to recent burglaries, and also the fact that by the end of August they should have 4 times the amount of Police Officers to cover the area. Mayor Vrooman also announced plans for Old Cutler Road, and other issues concerning Cutler Bay Mayor Vrooman also responded to questions issued by residents present.

The Board of Directors informed the residents that they had performed a walk-thru with members of Management through out the whole community and prepared a punch list of items in need of attention and completion from Centerline Homes, and that a copy of the list was submitted to Centerline as part of the process. And that a General Release would be signed by the Association once all the items were corrected by Centerline.

The Board also announced that all members of Committees should be ready to give a report on the status of their committees at the next meeting.

The Board of Directors and Management responded to questions from the residents present.

There being no further business the meeting was adjourned by Jeffrey Grene, second by Enrique Ventura at 8:40 p.m.

_____________________
Respectfully Secretary

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MINUTES OF THE TURNOVER MEETING FOR
CANTAMAR HOMEOWNERS ASSOCIATION
June 28th, 2006

Turnover Meeting of the Association held on Wednesday, June 28th, 2006 at 7:00 p.m., located at Southland Mall Community Room at 20505 South Dixie Highway, Miami, FL.

Attorney Karen Leopold called the meeting to order at 7:15 pm.

Board Members Present:   None

Present from Management: Ernesto Abreu, Vice President and Jorge Martinez, Property Manager.

Mrs. Karen Leopold explained that the purpose of the meeting was to turnover the Association from the developer to the homeowners, and that they were working on a list of items they needed to complete in the community, and that they would be accessible to anyone regarding any issue with the community. Mrs. Leopold informed those present that a quorum was not obtained, however they would proceed with electing a Board of Directors. A proof of notice affidavit was presented.

Quorum of the Owners was not established.

Nominations for the New Board of Directors were taken from the floor as follows:

Jeffrey Grene, Claudia Caldwell, Rocio Estavillo, Jeff Margolis, Enrique Ventura, Jesse Revilla, Luis Duran.

There were seven nominations for a three (3) member board therefore ballots were issued to those in attendance in order to obtain a vote. The results of the vote are the following:

1. Jeffrey Grene -        17 votes

2. Claudia Caldwell -           9 votes

3. Rocio Estavillo -         17 votes

4. Jeff Margolis -           5 votes

5. Enrique Ventura -      18 votes

6. Jesse Revilla -      7 votes

7. Luis Duran -             3 votes

Karen Leopold presented the three (3) new Board members.

Karen Leopold welcomed the new board members, and then went over the election of officers.

Being no further business the meeting was adjourned at 7:56 PM

_______________________________

Respectfully Jorge Martinez, Property Manager