Link to Previous Minutes: April 7, 2010 | February 10, 2010 | October 7, 2009 | August 12, 2009 | July 8, 2009 | May 20, 2009 |March 25, 2009 |
November 12, 2008 |October 22, 2008 | September 3, 2008 | August 20, 2008 | June 18, 2008 | April 9, 2008 | February 20, 2008 |
November 29, 2007 | October 25, 2007 | August 23, 2007 | June 21, 2007 | April 19, 2007 | July 25, 2006 | June 28, 2006

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES,
June 10, 2010
(not yet approved)

===============================================================

Board Members Present:
Rocio Estavillo
Adrian Lopez
Sissy De Jesus, Secretary


Also Present:
James Popadak,T & G Management Services, Inc.

Sign in started at: 7:00 p.m.

Call to Order:
James Popadak called meeting to order at 7:15 p.m. and this was seconded by Adrian Lopez.

Update:

Legal issue update: demolition process is almost completed.

Financial Report:

The association is operating within budget. Current balance is $126,310.

Communications Committee Report:

Currently have 113 e-mails of homeowners; updated website; the newsletter is “in the works.”
Social “wine and cheese” activity (for July 31st at Adrian's home) is being announced on the web.

Manager' s Report:

• Canal banks have been cleaned
• Entrance lights have been fixed
• Entry sign has been cleaned and painted
• Signs for the back entrance are being purchased.

Landscape project:

• 2 bids submitted (Richwood and Turf). Sissy De Jesus submitted motion on behalf of Richwood and second by Adrian Lopez with all voting “yea.”
• Contract with Richwood will establish timeline for completion of project.
• Motion by Adrian Lopez for an oak tree in the middle of the main entrance common area. Motion second by Rocio Estavillo, all voted in favor.

Motion by Sissy De Jesus to authorize $25,000 towards expenses for attorney's fees so they can start drafting changes to current HOA by-laws allowing the screening and interviewing of prospective renters. Motion seconded by Rocio Estavillo; all voted in favor.

James Popadack will look at lighting the front area.

Motion to adjourn by Rocio Estavillo and second by Sissy De Jesus.

Meeting concluded at 8:30 p.m.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
April 7, 2010
(not yet approved)

===============================================================

Board Members Present:

Rocio Estavillo
Adrian Lopez
Tom Doherty
Sissy De Jesus, Secretary.

Also Present:
James Popadak,T & G Management Services, Inc.
Elena Lopez, Crime Watch Miami Dade
Officer John McLaughlin, Cutler Bay Police Department

Sign in started at: 7:00 p.m.

Call to Order:
James Popadak called meeting to order at 7:20 p.m. and this was seconded by Rocio Estavillo.

New Business:

• Ms. Lopez spoke about Neighborhood Crime Watch and fostering stronger ties between the police department and Cantamar.
• Officer McLaughlin discussed the Crime Watch program and crime prevention.

Management’s Report:

• No minutes were submitted for approval after the last meeting due to lack of quorum (insufficient number of board members in attendance).
• Financial report- collections were increased by $4K this past year. Revenues increased by $8K
• Signature collection update (pertaining to background information of renters) – coming along rather well. 82 signatures collected so far and with the exception of two H.O.s everyone else is in agreement with changing the community's bylaws authorizing background checks of renters.
• Landscaping- Motion by Rocio Estavillo to proceed with rendering of front entrance; second by Tom Doherty.
• Canal- needs to be cleaned, including banks. Motion by Sissy De Jesus to remove stumps from banks, debris from canal and second by Adrian Lopez.
• Solar lights are not working properly. James Popadak will be meeting with the solar company in the next few days in an attempt to correct problem.
  Stolen irrigation heads will be replaced.
• Front sign needs to be pressured cleaned and painted. James Popadak will make arrangements.
• Muscovite ducks need to be removed. Sissy De Jesus motions for removal of 25 ducks second by Rocio Estavillo.
  

Communication's Report:
Please maintain the communications committee apprised of upcoming events so these can be disseminated on the web.

Meeting concluded at 9:30 p.m.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING NOTES
February 10, 2010
(No Quorum)
===============================================================

Board Members Present:
Tom Doherty, Director
Sissy De Jesus, Secretary.

Also Present:
James Popadak,T & G Management Services, Inc.
Mayor P. Vrooman, Town of Cutler Bay
Councilman T. Meerbott, Town of Cutler Bay

Sign in started at: 7:00 p.m.

Call to Order: James Popadak stated at 7:30 p.m. not enough Board members were present for a quorum. Consequently, no binding decisions would be made and the meeting would serve as a vehicle to disseminate information.

New Business:

• Mayor Vrooman discusssed 208th street developments. Construction is scheduled for July 2010.
• Lakes by the Bay park was approved by the city of Miami
• Town of Cutler Bay is the only certified “green” city in Miami-Dade county.
• Paving--OCR is being re-paved and soon we will see the beginning of the beautification projects.

Management’s Report:

Meeting concluded at 9:00 pm.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
October 7, 2009
APPROVED

===============================================================

Board Members Present:
Adrian Lopez; President.
Christie Vazquez-Garcia, Treasurer
Sissy De Jesus; Secretary.

Also Present: James Popadak,T & G Management Services, Inc

Sign in started at: 7:10 p.m.

Call to Order:

James Popadak called The Meeting to order at 7:10 p.m. Adrian Lopez seconds the motion. All approve.

Sissy De Jesus motions to approve minutes from September minutes and Adrian Lopez seconds. All approve. Christie Vazquez-Garcia motions to approve Board of Director's minutes and Adrian Lopez seconds. All approve.

New Business:

• Safety/security of the community was discussed

Options: Close community (make it a gated community) : discussed pros and cons
Security cameras
Patrolling officers
Monitoring of rental properties
(James Popadak will look at cost of roaming patrol cars and closing S.W. 92nd Ave. and 206th St.)

• Clean up crew needed a few hours a month- James Popadak will follow up.
  

Management’s Report:

Finance Report:

• Emergency fund: $44,026
• Total cking and svg: $106,478.88
• Looking at obtaing CD's for reserve funding

Committee Reports:

• Communications- web page contract has been renewed
• Social - Halloween party is on the works (31st of October at the usual spot) and a Wine and Cheese has been organized for Dec. 4th. RSVP is required.

Old Business:

• Legal issue with HO should be concluded as all parties have reached agreements. Construction should be coming down soon.

Blue prints for community landscaping have been signed
White fly treatment was authorized and hedges sprayed
Obtain lighting for common area – James Popdak will look into this

Adrian Lopez motioned to adjourn at 8:24 p.m. Christie Vazquez-Garcia seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
ANNUAL MEETING & ELECTION
August 12th 2009
APPROVED
===============================================================

Call to Order

The Meeting was called to order at 7:35 pm by the President.
 
Call for Quorum

There were 14 Members of the Association present in person and by proxy. Therefore no Quorum was obtained and the annual meeting was not convened.
 
Election

The Current Board of directors stated for the Record that they would be willing to continue to serve the community as directors.
The Manager asked if there were any volunteers present that would like to serve on the Board. There were no responses from volunteer candidates. Therefore the current 2009 Board shall remain through the next election in 2010.
 
Board Members:
Adrian Lopez – President
Rocio Estavillo – Vice President
Sissy De Jesus – Secretary
Christina Vasquez Garcia – Treasurer
Tom Dougherty - Director
 
Status of the Association

The Manager reported that the Association was in sound financial condition and on the projects undertaken and accomplished in the past year. The Manager thanked the Board of Directors for their dedication and service to the community.

Call to Order

The Meeting was called to order at 8:00pm by the President.
Board Members present were, Adrian Lopez, Rocio Estavillo, Christina Garcia and Tom Dougherty.
 
Presentation by Mayor Vrooman

The Mayor of Cutler Bay and Councilmember Timothy Meerbott were present and presented a briefing on the town’s financial outlook for the coming year. Due to a loss of revenue from many sources the Mayor presented the idea that the property tax rate may need to be increased a small amount to make up for these losses.

Those homeowners present asked various questions regarding the Tax base and where the Towns income comes from.
At the end of the discussion it was clear that no one present was adamantly opposed to the minor increase if it meant that the Town could continue to provide the quality service that the residents have come to expect.
 
Pending Matters

The Board discussed the collections procedure and how it could be improved.
Management was asked to send final notices to those homeowners in arrears providing 15 days for these owners to make payment arrangements.
 
The Landscape Common Area improvements were discussed. The Plans will be ordered and reviewed once received.
 
Adjournment

There being no further business to discuss a motion to adjourn the meeting was proffered by Tom. The motion received a second from Adrian and the meeting was adjourned at 9:30pm
 
Respectfully Submitted,
 
James J Popadak, CAM

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
July 8, 2009
Approved
===============================================================

Board Members Present: Adrian Lopez; President.
Rocio Estavillo; Vice President.
Tom Doherty, Director
Christie Vazquez Garcia, Treasurer
Sissy De Jesus, Secretary

Also Present: James Popadak,T & G Management Services, Inc.

Sign in started at: 7:00 p.m.
 
Call to Order: Adrian Lopez called the Meeting to order at 7:15 p.m.
Sissy De Jesus seconds the motion. All approve.

Administrative Items

• Christie Vazquez Garcia motions to approve minutes from May 20, 2009. Second by Rocio Estavillo. All approve.

Financial Review

• James Popdak reviewed budget. He will review amount set aside for “bad debts.” Also, previous Property Management company was paid off. According to James Popdak, they turned over all documents pertaining to Cantamar they still had in their possession.
• The HOA has three to four months in reserves to cover any emergency. Over $100 K between checking and savings account.
• Tom Doherty noticed that the contract for our landscaping services had a “typo” that will be corrected by James Popdak.

Committee Reports

Social Committee

• Totsie Walton reported that an activity is being planned for Labor Day weekend. Information will be forthcoming.

Communication Committee

• Totsie Walton reported that she had disseminated information on the upcoming (August) annual election in the HOA webpage. In addition, she mentioned the need to renew fee to maintain web site.

Violations Committee:

• All violations are being reviewed. Not much activity in recent months.
• Not “doing well” with “repeat offenders” and more so with those who are in foreclosure.
• James Popdak will fine those homes that are “repeat offenders” an administrative fee of $100.
• James Popdak will seek out bids to improve landscape on 8925 SW 207th St.

Old Business

• Landscaping renditions will soon be submitted with a price.

Miscellaneous:

• True Green does not appear to be fertilizing lawns correctly. Weeds around lake need attention.

Rocio Estavillo motioned to adjourn at 8:15 p.m. Sissy De Jesus seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.

Board Members Present:
Adrian Lopez, President
Rocio Estavillo; Vice President
Tom Doherty, Director
Christie Vazquez Garcia, Treasurer
Sissy De Jesus, Secretary

Also Present: James Popadak,T & G Management Services, Inc.

Sign in started at 7:00 p.m.

Call to Order: Adrian Lopez called the Meeting to order at 7:15 p.m.
Christie Vazquez Garcia seconds the motion. All approve.

Administrative Items
• Christie Vazquez Garcia motions to approve minutes from March 25, 2009. Second by Tom Doherty. All approve.

Financial Review
• Nineteen (19) homeowners are in foreclosure. This number is less than 10% of all homeowners. Consequently, we are in good condition considering the current financial climate.

Committee Reports

Social Committee
• Maria Ruiz discussed upcoming Memorial Day bar-b-q at Black Point Marina. Letters have been mailed out to announce function.

Communications Committee
• The Board would like to commend Brian and Totsie Walton for all their hard work on behalf of the community.

Violations Committee
• New members are needed.

Architecture Committee
• Application received for a swimming pool. Request will be forwarded to Jesse Revilla.

New Items
• Purchase banner that says “Cantamar” and includes logo. Christie Vazquez Garcia motions and Adrian Lopez seconds. All approve.
• Tom Doherty motions to cancel contract with Arrieta Landscaping for failing to meet obligations (provide proof of insurance). Christie Vaazquez Garcia seconds and all approve.
• Several landscape companies have bid for this contract (landscaping). James Popadak will send information on companies to Board members via e-mail for a vote.
• Rocio Estavillo motions to place a black, mesh trashcan by main entrance sprinklers and Tom Doherty seconds. All agree.
• Board met with Jorge D. Abich, landscapist, to discuss improvements to the community. Tom Doherty emphasizes need to incorporate canal area (Galloway, 87th Ave.) in landscape project. Adrian Lopez motions for landscaping rendering to include Galloway, Tom Doherty seconds. All agreed.
• Two (2) landscape renderings will be submitted – one with a water fountain in the middle of the main entrance and the other one with additional palm trees.
• James Popadak will send contracts for the tree-trimming project via e-mail to Board members to vote on. Motion submitted by Christie Vazquez Garcia for contract not to exceed $2,600, second by Adrian Lopez, all agreed.

Miscellaneous
• Several homeowners complained that homeowners from neighboring community Pelican Bay bring their dogs to poop on our side. James Popadak will raise this concern during Pelican Bay’s next community meeting.
• Legal matter – a summary judgment is scheduled for next week.
• Tom Doherty mentions settling payment with Courtesy Management Company. Sissy De Jesus seconds and all agreed.

Christie Vazquez Garcia motioned to adjourn at 8:45 p.m. Adrian Lopez seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
March 25, 2009

APPROVED
==============================================================

Board Members Present: Adrian Lopez; President.
Rocio Estavillo; Vice President.
Tom Doherty, Director
Cristy Vazquez Garcia, Treasurer
Sissy De Jesus, Secretary

Also Present: James Popadak,T & G Management Services, Inc.
Paul Vrooman, Mayor, Town of Cutler Bay
Tim Meerbot, Commissioner
Peggy Bell, Commissioner
Debbie Pleitas, Police Officer, Cutler Bay
Ralph Casals, Director of Public Works
Ramon Soria, Marlin Engineers

Sign in started at: 6:30 p.m.

Call to Order: Cristy Vazquez Garcia called the Meeting to order at 7:15 p.m. Tom Doherty seconds the motion. All approve.

Administrative Items
• Adrian Lopez motions to adjust agenda to allow Mayor of Town of Cutler Bay and staff make a presentation, Tom Doherty seconds motion. All approve
• Mayor Paul Vrooman discussed following issues:

- The Town is making great strides towards becoming “green.” It purchased a number of “hybrid” cars for the Town.
- Moratorium on new constructions unless the building has been certified as meeting environmental codes.
- Protecting parcel of land on 184th St. and issuing a resolution for state to purchase and protect for preservation purposes.
- Lakes by the Bay park – finishing negotiations.
- Stimulus money coming to the Town
- Tax rate in Town is among lowest

• Ralph Casals, Director of Public Works presented a rendering of what 208th Street would look like. The rendering connected Old Cutler Road with 87th Ave. via a bike lane; parking spaces were provided on the street; green areas for xeriscape in the median; number of lanes were reduced to three.

- Final design has been approved by the county and the next step is to obtain authorization to initiate construction
- Funding is available to begin project during the present fiscal year. Worst case scenario construction will begin in 9-12 months and best would be in 6 months.
- On Old Cutler Road and 87th and 97th Ave. traffic circles will be added.
- Town is also going to enhance number of bike lanes, lighting, eliminate excessive street signs, widen bridge on Caribbean, and increase drainage by Bel Aire canal.

Financial Review

The HOA is currently operating with $60 K (plus) and has over $100,000 between reserves and operating costs

Committee Reports

Social Committee:

Maria Ruiz discussed the Easter Egg Hunt held March 15th, and reminded everyone of the Wine and Cheese function to be held on April 24th .

Communication Committee:

• Working hard to maintain website up to date.

Violations Committee:

• Meeting held on March 16th-but no quorum obtained. New meeting scheduled for April 18th.
• Continue inspecting lawns and those in violation receive letters stating they have 14 days to correct their violations
• An updated report will be provided by the end of the week

Architecture Committee:

Nothing to report

New Items:

• Lights were installed in front entrance, irrigation problems have been resolved, True Green fertilized in March and will return in May (to treat weeds and bugs) They intend to focus on bugs around the lake areas.

Manager's Report:

• •Different tree trimming companies have been contacted for quotes
• •Arrieta will submit new contract as he has separated from partner. Rates will remain the same.
• •Inspection of community conducted.
• •Collection matters discussed with attorney.
• •Pending decision by Howard Perl, attorney, regarding ongoing lawsuit
• •New meeting signs posted and newsletter will be out by the end of the week

Priorities for 2009

Ideas proposed for 2009 to beautify community: Tree trimming; enhance appearance of front entrance; add welcoming community sign in the back of the community; add a fountain at the entrance; landscape around the lakes; landscape around the swales; replace street signs; add seating areas around the lakes.

Also discussed replacing sprinkler heads on 87th Ave for 360s in order to irrigate the ficus on the canal.
James Popdak will look into hiring clean up crew to work twice a week picking up trash/debris.

Miscellaneous:
John Borghi explained what the Special Advisory Committee for Parks and Recreations has been discussing pertaining proposed park in Cutler Bay.

The Board would like to acknowledge Mike Finn for all the work he has done for the community.

Rocio Estavillo motioned to adjourn at 9:30 p.m. Adrian Lopez seconds and all approve.

Respectfully submitted by Sissy De Jesus, Secretary.

Cantamar Homeowners Association Inc.
Board of Directors Meeting

Minutes November 12th 2008

APPROVED
===============================================================

The Meeting was Called to order at 7:05pm by the President.

Board Members in attendance:
Adrian Lopez, President
Rocio Estavillo, Vice President
Tom Doherty, Director
Cristina Vazquez-Garcia, Treasurer

A motion to adjust the agenda making the “Sign Presentation” to the first item was made by Tom. The Motion received a second by Cristy and passed unanimously.

A presentation by “Beautiful Sign Company” on proposed new Street signs was conducted by Sheri Corsetti. The Board will consider the Signs in 2009 as a Community Upgrade.

• A motion to approve the Minutes of the October Board Meeting was made by Cristy and received a second by Adrian. The motion passed unanimously.
• The proposals for the irrigation of the hedge along S,W, 87th Ave, were reviewed. Tom made a motion to table this item. The motion received a second by Cristy and passed unanimously.
• A motion to purchase three additional solar lights for the main entrance wall signs was made by Rocio. The motion received a second from Adrian and passed unanimously.

Financial Review:

• The Manager and Treasurer reviewed the Financial Report for October.
• The 2009 Budget was presented and discussed. Questions were taken from those members in attendance.
• A motion to adopt the 2009 Budget was made by Adrian and seconded by Tom.
• The motion was approved unanimously.

Committee Reports:

• Social committee:
  Maxine reported on the success of the Halloween event and reviewed the coming events planned.
• Violations and Architectural:
  The Violations committee held a meeting just prior to the Board Meeting.
  A Chairman will be appointed at the next meeting when all members are in attendance.
• Communication:
  Totsie continues to update the website and continues to do an excellent job.

New Business:

• Tom Inquired about the FPL bills on the irrigation pumps and suggested we continue to get the systems up and running properly.
• Rocio made a motion to install impatiens at the main entrance and have the common areas mulched. The motion received a second by Cristy and passed unanimously.

A motion to adjourn was made by Adrian Lopez and passed unanimously at 8:15pm.

Respectfully Submitted by James J. Popadak, CAM

.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
HOMEOWNERS' ASSOCIATION MEETING MINUTES
October 22, 2008
APPROVED
===============================================================

Board Members Present:

Adrian Lopez; President.
Rocio Estavillo; Vice President.
Tom Doherty, Director
Sissy De Jesus, Secretary.

Also Present:

James Popadak,T & G Management Services, Inc.

Sign in started at: 6:30 p.m.

Call to Order:

Adrian Lopez called the Annual Meeting to order at 7:15 p.m. Rocio Estavillo, seconds the motion. All approve.

Administrative Items

• Rocio Estavillo motions to approve prior two minutes from meetings held on 8-20-08 and 9-3-08. Adrian Lopez seconds, all approve.
• Discussed landscaping proposals submitted by different companies (Arrieta Landscaping, H.O.M. Landscape Contractors, CNC Management Group, Inc., Salman Landscape Services, Richwood Landscaping Maintenance and Irrigation, J & R’s Greengrass). Sissy De Jesus motioned to select Arrieta Landscaping, Adrian Lopez seconds, and all were in favor.
• Following items will be specified in new contract: accountability, clean up of debris, tending of “triangles” by the lakes as well as side and back entrance, mulching, replacing dead/diseased plants and flowers, weeding.

• Maxine Hermida discussed Halloween party this coming October 31, 2008 starting at 6:00 pm. She is requesting for homes ending in even numbers to bring desserts and those ending in odd numbers to bring candy.
• Future activities:
  November – food drive on November 15 and November 22, 2008. The Committee will explore if there is a local food bank to donate items to. If not, the Fire Department is running a food drive and could benefit from the collection.
  December 20th – Holiday Event
  February 2009 – Pamper Chef party
• Reminder: evening walks are being held starting at 8:00 pm
  

Communication Committee

• A review of yearly finances determined the Board is operating within budget.
• Monthly association fees will remain the same for FY 09.
• Rocio Estavillo nominated Cristina Vazquez Garcia, who has a B.A. in accounting, to be the Board’s Treasurer. Adrian Lopez second, and all approved.
• New coupon books (for new bank HOA will use) will be issued before year’s end.
• Next HOA meeting will be held on November 12, 2008 to approve FY 09 budget.

New committee members for the Grievance Committee are: Wolfgang Haber, Jesse Revillo, and Pedro Labrado. They will be meeting on November 19, 2008.

CANTAMAR HOMEOWNERS ASSOCIATION MINUTES
208th STREET MEETING
SEPTEMBER 3, 2008
APPROVED
===============================================================

• Rocio Estavillo made a motion to approve the ACC Rules and Regulations. Sissy De Jesus Zayas second the motion, All in favor, motion passed.
• Rocio Estavillo reviewed the budget and made a motion to approve as read. Sissy De Jesus Zayas second the motion All in favor, motion passed.

II. New Business:

• Desiree Gomez explained the procedures regarding adopting the budget and the ACC Rules and Regulations. She also addressed proper procedures for adding members to the BOD.
• Issues pertaining to letters being left in Homeowner’s mailboxes was addressed, as well as, its illegality.
• Thomas Duherty questioned procedures employed to approve the budget and the ACC Rules and Regulations.
• Totsie Walton exhorts different committees to report actions taken and pending during every meeting.
• Maxine Hermida thanked the Board for all they have done and encouraged homeowners to join the Crime Watch.
• The Board reported that the Association has $32,712.90 in cash and $39,368.34 in reserve with $12,048.00, in receivables.
• All homeowner’s were instructed to clean up after their pets and to maintain them on a leash when outdoors.
• The Board asked for volunteers to attend a budget workshop. Offer is still standing.
• A request was made for additional speed signs.
• Neighbors were encouraged to look after each other's well being as victims of domestic violence live in the community and need the support of their neighbors.

At 9:04 p.m. Adrian Lopez made a motion to adjourn the meeting. Rocio Estavillo, second the motion. All in favor, motion carried.

Respectfully submitted by Sissy De Jesus, Secretary

.

CANTAMAR HOA REGULAR MEETING

October 25, 2007

Approved

Board Members Present: Rocio Estavillo, Vice President; Sissy De Jesus, Secretary

Also in attendance: Laura Piñeiro, Courtesy Property Management; Howard Perl, Esquire, Siegfried, Lerner, De La Torre & Sobel, P.A; Carmen Caldwell, Citizens CrimeWatch, Miami; Officer Gigi Ortiz, and Sgt. Bermudez, Cutler Bay Police Force; Paul Vrooman, Mayor, Town of Cutler Bay; Ralph Casals, Public Works, Town of Cutler Bay

Date: October 25, 2007. Sign in started at 6:30pm.

Regular Meeting was called to order by Rocio Estavillo at 7:00 pm. Sissy De Jesus, seconds the motion.

• Carmen Caldwell introduces CrimeWatch and extends invitation to homeowners to implement this program in Cantamar. Ms. Maxime Hermida agrees to be the Chairperson.
• Paul Vrooman, Mayor, discusses how crime has been reduced in Cutler Bay by 20% this past year.
• Ralph Casals, Public Works, discusses 208th street and plans for reducing speeding traffic.
• Rocio Estavillo proposed waiving reading of prior minutes and also proposed approving them with corrections. Sissy De Jesus seconds motion.
• Rocio Estavillo proposed waiving reading of Managers Report and also proposed approving with corrections. Sissy De Jesus seconds motion.
• Rocio Estavillo indicated that the final revision for the Rules and Regulations were submitted to the attorney and will be available shortly (by November).
• Rocio Estavillo indicates that Jeff Green, President, has resigned and moved from the community. She extends an invitation to Adrian Lopez to fill in this position. Sissy De Jesus seconds, and he accepts. Treasurer and Director vacancies announced and volunteers sought. Jan Maggio agrees to be the Treasurer. Rocio Estavillo proposes Jan Maggio as Treasurer and Sissy De Jesus seconds.
• Rocio Estavillo introduces Chairpersons of different committees: Grievance, ACC, Communications
  Rocio Estavillo asks for volunteers for all these committees. No one volunteers.

Open Forum

1. One of the homeowners proposed establishing a second board to serve as “watchdog” to current board. This proposal was never formalized into motion.
2. A homeowner expressed concerns that upcoming litigation involving a homeowner could lead to an increase of association fees. The Board indicated that there were no plans in motion to increase association fees.
3. Howard Perl, Esquire, responded to questions regarding litigation and its financial effects on the community.
4. Homeowners expressed concerns regarding their inability to express their individuality through architectural or cosmetic changes to their homes. The Board responded by reminding all that individuality is not being stifled but that all proposed changes need to be submitted to the ACC that will then determine approval or rejection.
5. Oscar Arroyo spoke briefly about his situation (pool/slide litigation) as well as Lisa Velasquez, his neighbor.

Rocio Estavillo made a motion to adjourn the meeting at 9:00 pm. Sissy De Jesus second the motion. All in favor, motion carried.

Respectfully submitted by Sissy De Jesus, Secretary

CANTAMAR HOA ANNUAL MEETING

August 23, 2007

Approved

CANTAMAR HOA ANNUAL MEETING

June 21, 2007

Approved

Board Members Present: J. Grene, President; R. Estavillo, Vice President; S. De Jesus, Secretary
Also in attendance: L. Piñeiro, Courtesy Property Management; Ivette Machado, Esq; Gigi Ortiz, Cutler Bay Police Dept.

Date: June 21, 2007 Sign in started at 6:45 pm.
Meeting was called to order at 7:00 pm.
Annual meeting adjourned at 7:15 pm.

President -- Annual Meeting called to order. However, quorum of 75 voting members not met. Jeff Grene made a motion to re-convene the annual meeting. Rocio Estavillo second the motion. All in favor, motion carrried.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Board of Directors Meeting

Jeff Grene made a motion to introduce Police Officer Gigi Ortiz and she addressed some points of security issues and answered questions from the homeowners, emphasizing the traffic speeders on 208th Street and 204th Street.

L. Piñeiro presented Management’s report.

• S. De Jesus was instituted as Secretary in the April meeting
• Arrieta landscaping completed
• Nolasco was paid $1,500 for services rendered (signs)
• ACC reduced from 14 to 7 members
• K. Pfeiffer offered list of walk-thru with previous mgt. company but list has not been produced yet
• Screening process for future rental tenants has been implemented
• Board met with Centerline regarding punch items still pending. Still pursuing some of the punch items (dead palm trees, concrete perimeter fence)
  
  
  

Laura Piñeiro requested to submit the violations report every other week. Rocio Estavillo made the motion to approve the request from Management to submit the Grievance Report every other week. Sissy De Jesus second the motion. All in favor, motion carried.

Rocio Estavillo made the motion that every homeowner that has not complied with the letters sent to maintain the landscaping in their homes, the Association has hired La Rocca Landscaping to do the work and then back charge the homeowner. Additionally, things that are not complied with, Rocio Estavillo proceeded to add to the motion, homeowners will also be fined. Jeff Grene second the motion. All in favor, motion carried.

Newsletter for June 2007 has been completed and delivered to every homeowner with important tips and follow up information that can also be found in the website of Cantamar HOA.

One "For Sale" sign is being implemented. Approved size is 12 x 24 and only one per lot. The Board instructed Management to enforce the above according to the Documents.

Rocio Estavillo made a motion to have Management enforce placing stickers on the vehicles that are parked on the street and left on the street overnight. The vehicles will be towed if the violation is repeated. Sissy De Jesus second the motion. All in favor, motion carried.

Jeff Grene made a motion to have Management determine how many warning signs are required around the lake as per the Association’s insurance policy. Rocio Estavillo second the motion. All in favor, motion carried.

Rocio Estavillo made a motion to instruct Management to follow up with All State Resources to confirm if they are killing the weeds in the lake, filling the lake with fish and if they are responsible to clean the debris from the lake. Sissy De Jesus second the motion. All in favor, motion carried.

Jeff Grene made the motion to have the Open Forum to hear what the homeowners that were present had to say, at 8:15 pm. Rocio Estavillo second the motion. All in favor, motion carried. Several homeowners participating and talked about different issues.

Rocio Estavillo made a motion that La Rocca Landscaping needed to go in the houses in which he had done the landscaping and the ones that he will do in the future remove the wood that is holding the trees and palms. Management has been instructed to notify La Rocca Landscaping. Sissy De Jesus second the motion. All in favor, motion carried.

Jeff Grene made a motion to have Management look into the house with the big trampolin in the backyard, the two (2) dogs that are kept under the trampolin, and the slide that is placed in the backyard. Management needs to send a grievance notice for this to be removed, and the dogs to be kept inside the house. Rocio Estavillo second the motion. All in favor, motion carried.

Jennifer Hudson explained how to submit applications for the ACC.

Pavers and round-about suggested slowing down speeding traffic. Ms. Piñeiro will look into this option with city of Cutler Bay.

Jeff Grene made a motion to adjourn the meeting at 9:00 pm. Sissy De Jesus second the motion. All in favor, motion carried.

.

.

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING
APRIL 19TH, 2007

APPROVED

The meeting was called to order at 7:35 P.M.

Present: Jeff Greene, President, Rocio Estavillo, Vice President, Sissy De Jesus, Secretary

Absent: None

Also present: Laura Pineiro, Property Manager, from Courtesy Property Management.

Several homeowners were present.

Jeff Greene called the meeting to order at 7:35 p.m.

Jeff Greene made the motion to approve the nomination of Sissy De Jesus, for Secretary, and she had been nominated at the meeting held in February 2007. Rocio Estavillo seconded the motion. All in favor, motion carried.

Jeff Greene proceeded to explain to the homeowners that were present the approved tree project and indicated that the proposal was awarded to Arrieta Landscaping.

Rocio Estavillo made a motion to pay Juan A. Nolasco, invoice #161669, in the amount of four hundred and forty ($440.00) dollars for removing and placing poles for signs through the community. Additionally, there was a proposal in the amount of six hundred and thirty ($630.00) dollars for installing eleven (11) poles and twenty (20) signs around the lake. Jeff Green seconded the motion. All in favor, motion carried.

Management received instructions from the Board members to deposit check number 1219 made out to Cantamar HOA in the amount of $2,138.89 for the Reserves for February 2007.

The Board reviewed and decided to reduce the amount of members existing in the Architectural Control Committee from fourteen (14) members to six (6) members. The new members are as follows:
NEIL R. SINGH
ARLENE BROWN
GEORGE SCHOENDORFER
ADRIAN LOPEZ
JENNIFER HOSKINS
BRENDA MOLINA

Management respectfully requested that Ken Pfeiffer provide the Board with a list he mentioned he has regarding a walk-through that took place between him and Jorge from M & E Management, to determine any alterations or changes in structure that have been "grand-fathered". Ken Pfeiffer explained to the Board that the list will be provided.

The screening has been put in place with National Tenant Network and the Board explained to the homeowners how the process works. Also, they instructed the Communication/Website Committee to make mention to it so that homeowners that are planning to rent their home, know the process.

Rocio Estavillo made a motion to give Management a copy of the contacts with Centerline regarding the pending ‘punch list". Jeff Greene seconded the motion. All in favor, motion carried.

Reviewing a letter from Ken R. Pfeiffer was tabled by the Board to be discussed at the meeting that will take place in June 2007

There being no further business to discuss, the meeting was adjourned by Jeff Greene, at 9:45 p.m.

.

.

.

CANTAMAR HOMEOWNERS ASSOCIATION, INC
BOARD OF DIRECTORS MEETING MINUTES
July 25, 2006

The meeting was called to order at 8:00 p.m. by Jeffrey Grene, President.

BOARD MEMBERS PRESENT: Jeffrey Grene, Rocio Estavillo, Enrique Ventura.

BOARD MEMBERS NOT PRESENT: None

PRESENT FOR MANAGEMENT: Jorge Martinez, Property Manager

Mayor Paul Vrooman of the newly formed Town of Cutler Bay was also present at the meeting.

Jeffrey Grene made the motion to waive the reading of the Minutes of June 28, 2006 Turnover Meeting and approve as presented.
Made by: Jeffrey Grene
Seconded: Rocio Estavillo
All in Favor: Motion carried

Mayor Paul Vrooman informed the residents in attendance of issues regarding The Town of Cutler Bay, in regards to future projects as well as present plans, such as Police Protection, Arrests being made in connection to recent burglaries, and also the fact that by the end of August they should have 4 times the amount of Police Officers to cover the area. Mayor Vrooman also announced plans for Old Cutler Road, and other issues concerning Cutler Bay Mayor Vrooman also responded to questions issued by residents present.

The Board of Directors informed the residents that they had performed a walk-thru with members of Management through out the whole community and prepared a punch list of items in need of attention and completion from Centerline Homes, and that a copy of the list was submitted to Centerline as part of the process. And that a General Release would be signed by the Association once all the items were corrected by Centerline.

The Board also announced that all members of Committees should be ready to give a report on the status of their committees at the next meeting.

The Board of Directors and Management responded to questions from the residents present.

There being no further business the meeting was adjourned by Jeffrey Grene, second by Enrique Ventura at 8:40 p.m.

_____________________
Respectfully Secretary

.

.

MINUTES OF THE TURNOVER MEETING FOR
CANTAMAR HOMEOWNERS ASSOCIATION
June 28th, 2006

Turnover Meeting of the Association held on Wednesday, June 28th, 2006 at 7:00 p.m., located at Southland Mall Community Room at 20505 South Dixie Highway, Miami, FL.

Attorney Karen Leopold called the meeting to order at 7:15 pm.

Board Members Present:   None

Present from Management: Ernesto Abreu, Vice President and Jorge Martinez, Property Manager.

Mrs. Karen Leopold explained that the purpose of the meeting was to turnover the Association from the developer to the homeowners, and that they were working on a list of items they needed to complete in the community, and that they would be accessible to anyone regarding any issue with the community. Mrs. Leopold informed those present that a quorum was not obtained, however they would proceed with electing a Board of Directors. A proof of notice affidavit was presented.

Quorum of the Owners was not established.

Nominations for the New Board of Directors were taken from the floor as follows:

Jeffrey Grene, Claudia Caldwell, Rocio Estavillo, Jeff Margolis, Enrique Ventura, Jesse Revilla, Luis Duran.

There were seven nominations for a three (3) member board therefore ballots were issued to those in attendance in order to obtain a vote. The results of the vote are the following:

1. Jeffrey Grene -        17 votes

2. Claudia Caldwell -           9 votes

3. Rocio Estavillo -         17 votes

4. Jeff Margolis -           5 votes

5. Enrique Ventura -      18 votes

6. Jesse Revilla -      7 votes

7. Luis Duran -             3 votes

Karen Leopold presented the three (3) new Board members.

Karen Leopold welcomed the new board members, and then went over the election of officers.

Being no further business the meeting was adjourned at 7:56 PM

_______________________________

Respectfully Jorge Martinez, Property Manager